Senior Procurement Specialist

About Brand:

Minimalist (https://www.beminimalist.co) is a science-driven homegrown skincare brand committed to bringing “efficacy & transparency in beauty”. The brand stays true to its vision of offering unambiguous, solution and efficacy-based products. We are among the fastest growing skincare brands in India. We believe in high-quality products made using best-in-class ingredients at our own manufacturing facility. We are currently in the expansion phase. We have started with Skincare and are about to launch haircare completing an assortment of about 50+ SKUs. Focusing on being omnipresent, we are increasing our penetration and strengthening our MT & GT channels. Parallelly, we have expanded our base in SE-Asia, US, UK and GCC & other geographies.

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Job Summary:

We are seeking a proactive and detail-oriented Procurement Executive to manage the procurement of Raw Materials (RM) and Packaging Materials (PM) for our personal care and skincare product portfolio. The ideal candidate should possess hands-on experience in sourcing, vendor management, negotiation, and ensuring timely availability of materials while maintaining cost efficiency and quality standards.

Key Responsibilities:

Procurement Operations:

• Manage end-to-end procurement of RM/PM including planning, sourcing, negotiations, and order execution.
• Ensure timely availability of all materials as per production and new product development (NPD) requirements.
• Maintain optimal inventory levels and monitor material consumption trends.

Vendor Management:

• Identify, evaluate, and onboard new vendors in line with quality and compliance standards.
• Develop and maintain strong relationships with suppliers to ensure reliability and performance.
• Conduct vendor audits and performance reviews periodically.

Cost & Negotiation:

• Drive cost optimization through strategic sourcing, alternative vendor development, and price negotiations.
• Analyze market trends and price fluctuations to ensure competitive procurement.

Quality & Compliance:

• Coordinate with QA/QC, R&D, and Production teams to ensure material specifications and quality requirements are met.
• Ensure compliance with regulatory and documentation standards (COA, MSDS, specifications, etc.).

Coordination & Reporting:

• Collaborate closely with Production, Planning, R&D, and Finance teams for seamless operations.
• Maintain and update procurement reports, MIS, and vendor databases.
• Track and report procurement KPIs (lead time, cost savings, vendor performance, etc.).

Key Skills & Competencies:

• Strong understanding of personal care / skincare / cosmetics raw and packaging materials.
• Excellent negotiation and communication skills.
• Proficiency in ERP systems (SAP / Oracle / Tally / equivalent).
• Analytical mindset with attention to detail.
• Vendor development and relationship management skills.
• Strong coordination and multitasking ability.

Preferred Background:

• Experience in Personal Care, Skincare, Cosmetics, or FMCG industry (Mandatory).
• Exposure to sourcing of active ingredients, surfactants, emulsifiers, and primary/secondary packaging materials like tubes, bottles, jars, cartons, etc.
• Prior involvement in NPD sourcing or cost-saving projects will be an added advantage.