Purchasing Manager

Job Title: Purchase Manager

Job Summary:

Key Responsibilities:

(a) Procurement, Negotiation & Vendor Management: -

• Identify, evaluate, onboard vendors for lab reagents, consumables, kits, equipments, & office supplies.
• Negotiate pricing, payment terms, discounts, and delivery timelines to ensure optimal procurement value.
• Manage and nurture vendor relationships; resolve supply issues, delivery delays, and quality concerns.
• Implement procurement strategies focused on efficiency, cost-effectiveness, and compliance with regulatory and quality standards.
• Generate accurate and timely Purchase Orders (POs) and maintain procurement documentation.

(b) Stock & Inventory Management and D

• Track and manage inventory levels to prevent stockouts or overstocking.
• Develop proper planning for procurement of supplies related to kit production.
• Conduct regular audits, maintain updated records, and reconcile inventory discrepancies.
• Coordinate with the laboratory team to forecast demand and plan purchases accordingly.
• Ensure safe and compliant storage of sensitive materials as per manufacturer and regulatory guidelines.

(c) Accounts & Budget Management:

• Work with the accounts team to process vendor invoices and ensure timely payment.
• Maintain accurate records of purchase transactions, vendor contracts, and spending reports.
• Assist with procurement budget planning and monitor budget utilization.
• Perform basic data entry and reconciliations related to purchase and expenses.

(d) Create and monitor the performance of the purchasing strategy:

• Create a comprehensive purchase & procurement strategy for different supplies/items, including reagents, kits, consumables and other needs, and ensure timely procurement of all stocks / supplies.
• Devise a purchase strategy that involves periodic rotation of various vendors/ suppliers.
• Periodic Monitoring of the quality standards of the supplied reagents, kits, consumables, & / or performance evaluation, quality standards of the procured instruments/equipments in collaboration with QC team, and maintain the documentation of the same.

(e) Administrative & Compliance Support:

• Oversee maintenance of lab and office facilities by coordinating with service vendors.
• Support general administrative activities to ensure uninterrupted lab operations.
• Ensure compliance with health, safety, and environmental regulations in procurement and inventory practices.
• Maintain procurement and inventory-related documentation as per NABL requirements and support audits or inspections by regulatory bodies.
• Prepare reports on procurement KPIs including cost savings, stock efficiency, and vendor performance.

Qualifications:

Education: - Bachelor’s degree in Commerce &, Accounting/ Business Management/ Supply Chain Management/ or any related field. CA inter- qualified candidates also eligible to apply.

Master’s degree or certifications (e.g., C.P.M., CPSM) is an added advantage.

Experience:

• Atleast 3 - 7 years' of purchasing experience / prior procurement experience, ideally in molecular diagnostics, pathology labs, pharma, or healthcare research settings.
• Working knowledge of accounting principles and finance workflows related to purchasing.
• Working knowledge of Tally/SAP & other accounting ERP software tools.

Skills Required:

• Strong vendor negotiation and contract management skills.
• Good Working Proficiency in procurement and ERP tools (SAP, Oracle, Tally, etc.).
• Advanced Microsoft Excel and data analysis skills.
• Excellent organizational, analytical, and problem-solving capabilities.
• Effective communication and interpersonal skills.
• High level of accuracy, integrity, and reliability.

The ideal candidate will be responsible for identifying and fostering a relationship with our suppliers and vendors. You will also oversee the implementation of the supply and production strategies.