Project Management Specialist

Job Description

House of Shipping provides business consultancy and advisory services for Shipping & Logistics companies. House of Shipping's commitment to their customers begins with developing an understanding of their business fundamentals. . Currently House of Shipping is recruiting for PMO specialist for Chennai or Mumbai. Job Purpose: The PMO Specialist supports effective governance, execution, coaching, and continuous improvement of project and program management practices across the process and transformation portfolio. The role ensures alignment with strategic objectives by contributing to business case development, maintaining project standards, monitoring progress, and preparing structured performance reports to drive transparency, accountability, and data-informed decision-making. Roles & Responsibilities: Project Initiation – Brief: Coach and support project requesters in drafting clear and structured project briefs using the 3Q model. Project Initiation – Business Case: Guide project requesters in preparing a sound business benefit case for each proposal. Project Initiation – Value Assessment: Ensure initiative size and value–effort analysis are performed for all project proposals. Project Initiation – Requirements: Assist project requesters in developing business requirement documents where applicable. Project Initiation – Charter: Support project managers in authorizing comprehensive and well-defined project charters. Project Planning – Stakeholders: Ensure stakeholder mapping is conducted for every authorized project. Project Planning – Communication: Ensure a communication plan is agreed for every authorized project. Project Planning – Risk & Issues: Guide project managers in performing RAID (Risks, Assumptions, Issues, Dependencies) analysis. Project Scheduling: Support the creation of project work breakdown structures represented through Gantt charts and Kanban boards. Project Resourcing: Advise project managers on effective resource planning to optimize utilization and prevent burnout risks. Project Billing: Guide project managers on maintaining project timesheets when actual billable hours are required. Project Monitoring: Ensure monthly progress updates are captured using A3 reports for each active project. Portfolio Management: Maintain accurate, regularly updated program trackers with proper linkage to project artifacts for executive level deep dive. Portfolio Management: Support functional head in preparing the month end PTO management report. Project Change Control: Ensure formal change requests are raised for any significant variations in scope, timeline, or cost. Project Closure – Lessons Learned: Facilitate the documentation of lessons learned and knowledge sharing through the project managers’ community of practice. Project Closure – Feedback: Distribute post-implementation review survey to customers and key users to assess delivery satisfaction. Project Closure – Communication: Develop concise one-page case study for completed project for publication on the company website and/or intranet. Project Closure – Project Deck: Prepare or contribute to project presentation deck for executive-level review and discussion. Project Closure – Documentation: Ensure proper storage and clear labelling of project files and folders in the designated repository. Project Closure – Scalability: Participate in scalability assessment with executive and functional leadership. Project Closure – Benefit Realization: Conduct post-project benefit realization evaluation to validate outcomes against original business case. Education requirements Bachelor’s degree in Industrial Engineering, Business Administration, or Project Management (required) Master’s degree in Project Management (preferred) Language requirements English (mandatory) – fluent in written and spoken. Background and experience Competencies and skills Minimum of 2 years of experience in a PMO, project, transformation, or strategy execution support role Experienced in supporting, documenting, and tracking formal project change requests. Certified Project Management Professional (preferred) Certified Business Analysis Professional (preferred) PMO Certified Practitioner (e.g., P3O, PMO-CP ) (ideal) Certified Change Management Professional (e.g., Prosci ) (ideal) Solid understanding of project phases and associated deliverables, aligned with PMBOK standards. Ability to coach project teams on established PMO standards, tools, and templates. Strong capability in developing business benefit cases and evaluating project feasibility. Skilled in assessing project value and effort. Proficient in identifying and managing risks, assumptions, issues, dependencies, and stakeholder dynamics. High attention to detail in structuring and maintaining well-organized project documentation.