Procurement Executive- Indirect Purchase- Dehradun

Major Functions and Tasks

Procurement Executive

This position requires a highly organized, analytical, and proactive individual capable of balancing multiple priorities while maintaining strong relationships with suppliers and internal stakeholders.

Key Responsibilities:

Supplier Management:

·      Identify, evaluate, and select suppliers based on criteria such as cost competitiveness, product quality, reliability, and service performance.

·      Develop and maintain a strong supplier database to ensure supply continuity and business resilience.

·      Conduct supplier audits and performance evaluations on a regular basis.

Build long-term, strategic relationships with key vendors to drive innovation and cost efficiency.

Sourcing & Procurement Operations:

·      Manage the complete procurement cycle - from requisition to purchase order (PO) issuance and goods receipt.

·      Prepare and issue RFQs (Request for Quotation), RFPs (Request for Proposal), and tenders for major purchases.

·      Analyze quotations and negotiate optimal terms regarding price, payment, delivery, and warranty.

·      Coordinate with internal teams to forecast demand and ensure adequate supply availability.

Follow up on purchase orders to ensure on-time delivery and resolve any supply disruptions.

Cost Control & Optimization:

·      Continuously identify and implement cost-saving initiatives without compromising product/service quality.

·      Analyze market trends to identify new suppliers, materials, and opportunities for procurement optimization.

Evaluate total cost of ownership (TCO) and recommend sourcing strategies accordingly.

Inventory & Logistics Coordination:

·      Work closely with warehouse and logistics teams to align procurement schedules with inventory and production needs.

·      Monitor inventory levels to avoid both shortages and excess stock.

Support logistics and import/export processes where applicable, ensuring compliance with customs and trade regulations.

Compliance & Documentation:

·      Ensure all procurement activities comply with company policies, internal controls, and legal regulations.

·      Maintain complete and accurate documentation of purchase records, supplier contracts, and performance reports.

Participate in audits and ensure adherence to ISO or quality management systems (if applicable).

Cross-functional Collaboration:

·      Collaborate with finance to ensure timely supplier payments and budget adherence.

·      Support engineering, production, and project teams in sourcing specialized materials or services.

Provide market intelligence and supplier insights to assist in decision-making and strategic planning.

Qualifications & Competencies:

·      Bachelor’s degree in Mechanical Engineering, Business Administration, Supply Chain Management, or a related field.

·      Minimum 3-5 years of experience in procurement, sourcing, or supply chain roles (preferably in a manufacturing environment).

·      Advanced proficiency in MS Excel (Pivot Tables, VLOOKUP, Dashboards) and Hands-on experience with ERP systems such as SAP, Oracle JDE, or equivalent.

·      Strong knowledge of procurement processes, contract terms, and vendor evaluation. Good understanding of international sourcing and import/export documentation (if applicable).

·      Strong analytical and problem-solving skills. Excellent verbal and written communication abilities.

·      Excellent negotiation, communication, and interpersonal skills. Attention to detail with the ability to manage multiple priorities.

·      

High degree of integrity, professionalism, and accountability.

Work Environment:

·      Office-based role in Dehradun with frequent collaboration with internal departments including Production, Plant Maintenance, Tool Room (MMM) Quality Assurance, Warehousing, Procurement, Exim, Finance and HR.

·      Dynamic and deadline-driven environment requiring high adaptability and responsiveness.