Manager - Administration

About Humans of Bombay

Humans of Bombay is India’s leading storytelling platform that shares real, raw, and inspiring human stories from across the country. Through powerful narratives, videos, and digital campaigns, we aim to celebrate the diversity, resilience, and spirit of people.

Our mission is to build empathy and connection through storytelling — one story at a time. With millions of followers across platforms, Humans of Bombay has grown into a space where voices are heard, emotions are shared, and humanity takes center stage.

Key Responsibilities

1. Office Administration & Facility Management

· Oversee daily office operations to ensure a smooth and efficient workplace.

· Manage upkeep of office infrastructure, including utilities, housekeeping, security, and maintenance.

· Coordinate with building management and vendors for facility-related issues and compliance.

· Ensure health, safety, and environmental standards are met.

2. Vendor & Procurement Management

· Handle vendor sourcing, negotiation, onboarding, and payments.

· Maintain records of contracts, AMCs, and service-level agreements.

· Manage procurement of office supplies, pantry stock, and stationery.

· Track and control budgets related to facilities and admin expenses.

3. Inventory & Asset Management

· Maintain inventory of IT equipment, furniture, and other office assets.

· Implement efficient tracking systems for asset issuance, movement, and maintenance.

4. Housekeeping & Maintenance

· Supervise housekeeping staff and ensure cleanliness and hygiene across all office areas.

· Conduct regular audits of workspace standards and housekeeping checklists.

5. HR Support & Employee Experience

· Assist HR in onboarding and offboarding processes (ID cards, seating, asset allocation, access setup).

· Help organize internal events, celebrations, and employee engagement activities.

6. Billing & Documentation

· Process and track all admin and facility-related invoices.

· Maintain documentation for compliance, vendor agreements, and statutory records.

· Support finance with timely reconciliation and reporting.

Requirements

· Bachelor’s degree in Business Administration, Management, or related field.

· 3 – 6 years of experience in office administration, facilities and operations management.

· Strong organizational and multitasking skills.

· Excellent communication and negotiation abilities.

· High level of ownership, integrity, and attention to detail.