Manager - Administration

Position -

About The Convergence Foundation and TCF Network

:The Convergence Foundation (TCF) is an Indian philanthropic foundation dedicated to catalyzing rapid and sustained economic growth to enhance the lives of all Indians. Established by Ashish and Manisha Dhawan in April 2021, TCF builds on their legacy of impactful philanthropy, including the founding of transformative institutions like Ashoka University and the Central Square Foundation

.Our mission is clear: to transform the lives of all Indians through rapid, sustained, and inclusive economic growth. To achieve this, we focus on seven key program areas that influence job creation, human capital development through education and skilling, and strengthening state capacity to deliver outcomes

.In each area, TCF works on

• :Building pioneering institutions to address India's most complex socio-economic challenges
• .Shaping the larger ecosystem and sharing knowledge, insights and learning with other philanthropists, governments and key stakeholder
• sWe believe that the government is the key actor for system change, and the role of philanthropy is to strategically support the government

.
The TCF Network includes 16+ organisations, each committed to addressing specific areas of India's Socio-economic development, from school education and governance to women's economic empowerment and export competitivenes

s.Position Summ

aryThe Admin Manager will be responsible for ensuring smooth office operations by managing schedules, coordinating meetings and events, handling correspondence, maintaining records, and overseeing the utilization of shared resources. The role includes managing office budgets, tracking expenses, and ensuring timely procurement of resourc

es.
Additionally, the Admin Manager will support facility management by liaising with vendors and staff for daily operations and ongoing service requirements. Strong organizational skills, attention to detail, and a collaborative approach are essential to drive operational efficiency and support the broader team effectiv

ely.Key Responsibil

• itiesOffice Operat

  ions: Manage daily administrative functions, including scheduling meetings, coordinating shared resource bookings, and providing general support to internal t

• eams.Event and Meeting Coordina

  tion: Organize internal and external events, meetings, and conferences by handling logistics, managing invitations, and ensuring smooth execu

• tion.Correspondence Manage

  ment: Draft, review, and respond to emails, letters, and other forms of official communication in a timely and professional ma

• nner.Record Manag

  ement: Maintain and organize essential documents, agreements, and administrative records for easy access and compli

• ance.Vendor and Facility Manag

  ement: Coordinate with facility staff and manage vendor relationships for both one-time services and ongoing requirements to ensure the smooth functioning of the office prem

• ises.Inventory and Procure

  ment: Oversee office inventory management, procure necessary supplies, verify vendor invoices, and track expenses to optimize resource utiliza

• tion.Budget and Resource Manag

  ement: Prepare and manage budgets, monitor expenditures, analyze variances, and recommend corrective actions as ne

• eded.Policy and Complia

  nce: Develop and implement office policies and SOPs to ensure operational efficiency, safety, and compli

• ance.Stakeholder Coordin

  ation: Maintain effective working relationships with building management, local authorities, and internal stakeholders to support office operations and regulatory compli

ance.Required Qualifications, Skills and Abi

• litiesBachelor's degree in Management, Business Administration, or a related field; a Master's degree is
• a plus8-10 years of proven experience in office administration, facilities management, or similar
• roles.Strong organizational skills with the ability to multitask, prioritize, and manage time effect
• ively.Excellent verbal and written communication s
• kills.Ability to think quickly, troubleshoot issues, and provide effective solutions in real
• -time.Proficient in common office software and technology, including email and calendar management systems, Microsoft Office Suite
• (Word,Excel, PowerPoint), and database management
• tools.High attention to detail with strong documentation and record-keeping abil
• ities.Experience coordinating with vendors, internal teams, and external stakeho
• lders.Self-motivated, proactive, and capable of working independently as well as collaborat
• ively.Strong sense of discretion and professionalism in handling confidential inform

ation.
Remuneration will be competitive with Indian philanthropy pay scales and will depend upon the candidate's expe

rience.

LocationNew Delh