HR Executive & Admin

Job Overview

Position

Location:

Experience:

Number of Openings:

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Qualification:

Salary:

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Immediate Joiners Will Be Preferred

ROLES AND RESPONSIBILITIES

• Recruitment and Talent Acquisition
• Manage end-to-end recruitment: posting jobs on portals (e.g., KEKA Hire, Indeed), sourcing candidates, and scheduling interviews.
• Coordinate with hiring managers to understand job requirements and maintain updated JDs in the database.
• Upload and update candidate profiles on KEKA and archive them with appropriate comments.
• Conduct salary negotiations within approved salary brackets and generate offer letters via KEKA.
• Onboarding and Documentation
• Ensure a seamless onboarding experience by coordinating with IT and admin teams for system and email setup.
• Guide new hires on company policies, HR systems (KEKA, Spintly, Teams) and provide a comprehensive induction session.
• Collect and verify KYC documents, banking details and update employee profiles on HRMS.
• Assign biometric and access rights to new employees and set up timesheets in KEKA.
• Maintain employee records on SharePoint, including appointment letters, NDAs, and other HR documentation.
• Employee Engagement and Welfare
• Plan and execute monthly employee engagement activities and events to enhance workplace culture.
• Maintain a yearly employee engagement calendar and measure the impact of initiatives.
• Actively address employee grievances and ensure timely resolution.
• Attendance and Payroll Management
• Monitor daily attendance, address late arrivals and escalate repeated issues.
• Approve and manage leave requests on HRMS and ensure attendance data is accurate for payroll processing.
• Coordinate month-end attendance reconciliation for payroll.
• Health Insurance and Compliance
• Manage medical insurance additions/deletions as per policy and communicate benefits to employees.
• Handle PF additions/deletions by coordinating with the vendor and ensuring compliance.
• Provide timely updates to employees regarding insurance claims, coverage and benefits.
• Performance and Appraisals
• Track probation periods and coordinate confirmation feedback from HODs.
• Generate confirmation letters or probation extension letters and communicate outcomes to employees.
• Assist in the yearly appraisal process by gathering feedback from managers and updating HRMS with increments.
• Support the implementation of PIP for underperforming employees.
• Exit Formalities
• Initiate the exit process in HRMS, including revoking system and biometric access.
• Issue relieving letters, experience certificates and pending pay slips post-final payroll.
• Archive exit records on HRMS and SharePoint.
• Facility and Vendor Management
• Coordinate Annual Maintenance Contracts (AMCs), including vendor evaluation, renewal tracking and negotiation for cost efficiency.
• Oversee office infrastructure including seating plans, workstation allocation, maintenance coordination and repair follow‑ups.
• Manage procurement of office supplies, pantry items, stationery, IT accessories and maintain optimal stock levels.
• Act as the primary liaison with building management for security, electricity, pest control, cleaning and facility compliance.
• Conduct quarterly safety and facility audits to ensure adherence to health and safety standards.
• Oversee housekeeping and security services to ensure smooth operations.
• Coordinate with vendors for office supplies, and other operational needs.
• Maintain and audit vendor contracts periodically to ensure service quality.
• HRMS and Compliance
• Administer the HRMS system (KEKA) for all employee lifecycle processes, from recruitment to exit.
• Ensure compliance with labour laws, POSH guidelines and internal HR policies.
• Conduct audits to ensure documentation and processes meet regulatory standards.
• HR Administrative Support
• Draft HR letters including warnings, memos, circulars, policy updates, and other official communication.
• Maintain structured digital filing on SharePoint, ensuring documents are updated, organized, and audit‑ready.
• Assist leadership with meeting coordination, scheduling, note‑taking, follow-ups, and task tracking.
• Support travel and logistics arrangements for employees, including hotel bookings and transportation when needed.
• Provide daily HR administrative assistance, including promptly responding to employee queries and resolving concerns.
• SKILLS AND QUALIFICATIONS
• Proficiency in MS Office Suite (Word, Excel, PowerPoint).
• Hands-on experience with HRMS tools like KEKA, including recruitment, payroll and exit processes.
• Excellent communication, organisational and interpersonal skills.
• Understanding of employment laws, statutory compliance (PF, ESIC) and regulatory frameworks.
• Ability to handle sensitive information with confidentiality and professionalism.
• Strong multitasking and time-management skills.
• Ability to manage front‑desk responsibilities when required, ensuring professional communication and visitor handling.
• ABOUT US
  

Our Culture

Why you should join us

Employee Benefits

• Insurance Benefits: Medical (Self, Spouse, And Children), Accidental Insurance
• Leave Benefits: Sick, Casual, Floater, Privilege Leaves and Compensatory off
• Retirement Benefits: PF Contribution, Leave Encashment
• HOW TO APPLY
  

https://enigma.keka.com/careers

hr@enigma-tech.io

Visit us at:

www.enigma-tech.io