HR & Admin Executive

Key Responsibilities:

1. Office Operations & Administrative Support

• Manage the day-to-day administrative functions to ensure a smooth and well-coordinated workflow within the office.
• Act as the point of contact for internal and external stakeholders for routine office matters.
• Ensure timely resolution of administrative issues and escalate concerns when required.

2. Calendar, Meeting & Travel Management

• Handle complex scheduling and calendar management for senior leadership.
• Coordinate meetings, appointments, and conference calls, ensuring all logistics and arrangements are in place.
• Organize domestic and international travel, including booking flights, accommodations, and local transportation.

3. Documentation & Record-Keeping

• Maintain a systematic filing system (digital and physical) for company documents, reports, and confidential files.
• Track and update administrative and operational records regularly to ensure accuracy and accessibility.

4. Vendor & Facility Coordination

• Liaise with external vendors, service providers, and suppliers for procurement of office essentials and services.
• Evaluate vendor performance, negotiate contracts, and ensure cost-effective and timely service delivery.

5. Report & Presentation Assistance

• Assist in drafting and formatting internal reports, MIS, executive summaries, and business presentations.
• Collaborate with teams to gather inputs and ensure timely submissions of reports to the management.

6. Office Supplies & Inventory Management

• Monitor inventory of office supplies, assess shortages, and place orders in a timely manner.
• Maintain cost-effective procurement processes while ensuring quality and vendor compliance.

7. Policy Compliance & Administrative Procedures

• Ensure all administrative activities adhere to internal policies and standard operating procedures.
• Maintain awareness of company guidelines and support audits or internal reviews as required.

8. HR Coordination & Onboarding Support

• Facilitate the onboarding process for new employees including induction, asset allocation, and orientation.

9. Communication Handling

• Manage professional communication, including drafting emails, letters, and handling incoming calls.
• Serve as a liaison between departments and external parties to ensure timely and clear communication.

10. Event & Meeting Coordination

• Organize and support corporate events, internal meetings, workshops, and training sessions.
• Handle logistics, materials, refreshments, venue setup, and attendance tracking.

11. Additional Administrative Duties

• Provide ad-hoc support to various teams and undertake special projects or tasks assigned by management.
• Contribute proactively to improving administrative processes and fostering a positive work environment.

Key Requirements:

• Bachelor’s degree in Business Administration, Management, or a related discipline.
• Minimum 3 year of experience in an administrative or executive assistant role.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and familiarity with office tools/software.
• Exceptional organizational and multitasking abilities with keen attention to detail.
• Strong interpersonal, verbal, and written communication skills.
• Ability to manage confidential information with integrity and professionalism.
• Independent worker with a proactive approach to solving problems and managing responsibilities.
• Understanding of office management systems, procurement processes, and HR procedures.

Preferred Skills:

• Previous experience in HR administration, office procurement, or operations.
• Hands-on knowledge of CRM or ERP software systems.
• Familiarity with basic accounting or invoice processing will be an added advantage.

Job Type: Full-time

Pay: ₹35,000.00 - ₹40,000.00 per month

Benefits:

• Health insurance
• Paid sick time
• Paid time off
• Provident Fund

Language:

• English (Preferred)

Work Location: In person