Head of Administration

Role

Lead overall administration and delivery of facility services (including for corporate office, branch office, project sites, clubs & hospitality, Sales center/s and CRM center/s) by ensuring adequacy of infrastructure, efficient space utilization and seamless availability of required support facilities. Work closely with departments such as IT, HR, Security and Hospitality to ensure adherence to SOPs for delivery of administrative services.

Requirements :

Min. 15-20 years of experience in Administration under leadership role.

Graduate/Postgraduate in Business Administration or Facility Management.

Experience in handling multi-site admin operations.

Responsibilities:

• Oversee office space management, ensure optimal allocation and utilization of seating, coordinating workspace expansions, managing access card issuance along with accurate data reporting for space utilization
• Oversee the smooth functioning of office facilities and support infrastructure, including housekeeping, utilities, building maintenance, coordination with food & beverage services, electrical and plumbing services by managing vendors and contracts.
• Manage office consumables and procurement for non-IT and non-project-related needs, including pantry supplies, stationery, cleaning materials and maintenance equipment, ensuring proper vendor selection and oversee inventory control
• Supervise invoicing and budgeting for facility services, office supplies, travel expenses, and repairs, working closely with finance to ensure alignment with financial goals, timely payments, and accurate record-keeping
• Oversee the travel and transport desk, manage travel bookings for employees and guests, transport requests for staff and visitors, and coordination with vendors for travel agencies, accommodation providers, ensuring compliance with company policies
• Support event management, from planning to execution, coordinating with vendors for venue setup, catering, guest logistics, and transportation for internal and external corporate events
• Implement and supervise safety drills and training programs, collaborating with security and facility vendors to ensure staff readiness and compliance
• Ensure smooth front desk and guest / visitor management, along with coordination for logistical needs for guests and employees
• Oversee cafeteria and catering services, ensuring quality food and beverages for day-to-day operations, meetings, and company events, in collaboration with catering vendors
• Ensure SOP adherence, regular training of support staff and continuous improvement initiatives in site administrative management
• Oversee office dispatches and courier services, ensuring timely deliveries and proper handling of incoming goods and documents
• Ensure clearly established escalation procedures are in place and observed for incident, problem and crises reporting
• Review reports on site attendance and checklists periodically and highlight variances.

Interested candidates can share their profiles at Kanika.bhambri@bptp.com