Head of Administration

JOB PROFILE

The Head / Lead of Administration will be the overall in-charge of the organization’s offices, guest houses, campuses, and support services. This role requires a strong, proactive leader who can plan, execute, and supervise administrative functions at a strategic and operational level. The position demands high accountability, attention to detail, and the ability to lead multiple teams across geographies.

JOB RESPONSIBILITY

Responsibilities include but are not limited to:

Office & Campus Management:

▪ Lead overall administration of offices at Harmara, Kushinagar, and Solan.

▪ Ensure offices are fully functional with uninterrupted electricity, water, internet, and other utilities.

▪ Implement housekeeping standards (cleanliness, waste management, landscaping, sanitation).

▪ Oversee office layout, space management, seating arrangements, and ergonomic work environment.

▪ Supervise stationery, printing, courier, filing, and record-keeping systems.

▪ Ensure legal and statutory compliances (leases, licenses, registrations, rent agreement, service agreement etc).

▪ Act as the first point of escalation for any administrative issue.

Guest House & Hospitality Management:

▪ Manage organization’s guest houses end-to-end (bookings, upkeep, guest services).

▪ Maintain High standards of hygiene, comfort, and hospitality.

▪ Train guest house staff (caretakers, cooks, attendants) in service etiquette, hygiene & safety.

▪ Oversee catering for guests, ensuring quality food, dietary preferences, and timely service.

▪ Maintain inventory & supplies (linen, toiletries, kitchenware, groceries).

▪ Establish SOPs for: Guest check-in/check-out. Catering & dining services.

Feedback & grievance handling

▪ Ensure security and privacy of guests at all times.

▪ Conduct periodic guest house audits to maintain standards.

Mess & Dining Management:

▪ Supervise trainee/staff mess facilities.

▪ Ensure nutritious meals are prepared hygienically and served on time.

▪ Monitor groceries, storage, and kitchen equipment.

▪ Develop cost control measures without compromising on quality.

Infrastructure, Maintenance & Construction:

▪ Monitor progress of ongoing construction projects within the campus.

▪ Coordinate with contractors, architects, and engineers.

▪ Supervise repair and maintenance (electrical, plumbing, civil works, etc.).

Human Resource Supervision (Admin & Support Staff):

▪ Lead teams including admin staff, housekeeping, drivers, technicians, IT support, and mess staff.

▪ Develop duty rosters, assign responsibilities, and track performance.

▪ Ensure discipline, punctuality, and professionalism among support staff.

▪ Provide training on safety, customer service, and organizational culture.

Financial & Resource Management

▪ Prepare and manage administrative budgets for offices, guest houses, and campuses.

▪ Ensure timely processing of bills, vendor payments, and reimbursements.

▪ Maintain transparent documentation of contracts, agreements, and expenses.

▪ Negotiate with vendors for cost efficiency.

IT & Digital Systems Oversight:

▪ Supervise IT staff assigned by the organization.

▪ Ensure smooth functioning of IT systems, internet, servers, and digital tools.

▪ Asset tracking and visitor management record in Excel.

▪ Oversee Admin Email IDs and IT support team operations.

▪ Maintain data security, backup, and digital protocols.

Procurement & Inventory Management:

▪ Lead procurement for groceries, office supplies, equipment, and services.

▪ Maintain centralized vendor database and enforce procurement policies.

▪ Implement inventory control systems (stock registers, audit trails).

▪ Prevent wastage and pilferage.

▪ Conduct periodic audits and ensure proper tagging.

Vehicle & Travel Management:

▪ Supervise the organization’s vehicle fleet including servicing, fuel tracking, and logbooks.

▪ Manage travel arrangements (tickets, transport, accommodation) for staff, trainees, and guests.

▪ Ensure drivers are trained, disciplined, and follow safety protocols.

Safety & Security Management:

▪ Develop and implement comprehensive security protocols across all campuses.

▪ Manage security personnel, CCTV systems, and access control.

▪ Conduct fire safety, first aid, and emergency evacuation drills.

▪ Ensure safety of residents, trainees, staff, and visitors at all times.

SKILLS:

▪ Communication and Interpersonal Skills

▪ Strong background in guest house/hospitality management is essential.

▪ Experience in supervising multiple campuses/offices is highly desirable.

▪ Excellent leadership, organizational, and negotiation skills.

▪ Strong IT literacy (Excel, MIS, digital systems).

▪ Fluency in Hindi and English; knowledge of regional languages (preferred)

EDUCATION AND EXPERIENCE:

Education: Graduate/Postgraduate in Administration, Management, Hospitality, or related discipline.

Experience: 5+ years of proven experience in administration.

LOCATION:

The position will be based on EMPBindi International Association, Tilonia-Harmada Road, Village Harmada, 305812, District Ajmer, Rajasthan, India

Job Types: Full-time, Permanent

Pay: ₹25,000.00 - ₹30,000.00 per month

Benefits:

• Health insurance
• Provident Fund

Work Location: In person

Speak with the employer
+91 8386841783