Executive Assistant

3 years

0 Lacs

Posted:23 hours ago| Platform: Linkedin logo

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Work Mode

On-site

Job Type

Full Time

Job Description

The Big Picture

Executive Assistant

 

HR, Engineering Operations

 

What you can expect as an Executive Assistant to CHRO at Illumine-i:


Strategic & Operational Support

  • Calendar & Time Management:

    You’ll coordinate and prioritize meetings with internal and external stakeholders; buffer time for strategic work and travel.
  • Meeting Prep & Follow-Up:

    You’ll prepare agendas, briefing docs, and pre-reads; capture minutes and track action items through to completion.
  • Departmental Coordination:

    You’ll liaise between HR, Engineering Ops, and CoE teams to streamline communication and track OKRs and deliverables.
  • Project Tracking & Reporting:

    You’ll maintain dashboards and trackers for department initiatives; compile monthly updates and executive summaries.
  • Document & Information Management:

    You’ll draft, proofread, and organize official communications, digital records, policies, and reports.

People & Stakeholder Engagement

  • Internal Communication:

    You’ll craft messages for Town Halls, all-hands, and internal updates from the CHRO’s desk.
  • Stakeholder Relationship Management:

    You’ll maintain a CRM-style log for key internal and external relationships; assist with engagement touchpoints.
  • Talent Development Oversight:

    You’ll track succession planning, leadership development initiatives, and employee feedback programs.


External Engagement & Personal Branding

  • Event Research & Planning:

    You’ll identify relevant industry events; manage registrations, logistics, and speaking proposals.
  • Personal Branding & Thought Leadership:

    You’ll draft LinkedIn content, opinion pieces, and coordinate with design teams for visual storytelling.
  • Awards & Media Opportunities:

    You’ll research relevant awards and prepare applications; support media outreach and content creation.
  • Professional Network Engagement:

    You’ll maintain and nurture professional networks via platforms like LinkedIn; manage outreach strategy.


Business Intelligence & Decision Support

  • Market & Competitor Research:

    You’ll provide insights on industry trends, competitor moves, and relevant technologies/tools.
  • Operational Insight Synthesis (CoE):

    You’ll work with CoE leaders to distill insights and translate technical data into executive-friendly formats.
  • Board & Investor Communications:

    You’ll prepare decks, briefing notes, and maintain strategic narratives for key stakeholders.


Administrative & Logistical Excellence

  • Travel & Itinerary Management:

    You’ll plan end-to-end travel logistics and prepare comprehensive travel briefs with strategic goals.
  • Expense & Budget Tracking:

    You’ll manage reimbursements, expense logs, and ensure compliance with internal audit requirements.
  • Confidentiality & Gatekeeping:

    You’ll handle sensitive information discreetly; prioritize and filter incoming requests.
  • Digital Tools & Productivity:

    You’ll leverage tools like Notion, Asana, and Slack to streamline operations and automate workflows.
  • Delegation Tracking:

    You’ll maintain ownership matrices; flag delays, dependencies, and unresolved priorities.

Essential Qualifications include:

  • 3+ years of experience as an Executive Assistant, Chief of Staff, or similar strategic support role.
  • Master’s degree in Business Administration, Human Resources, Communications, or a related field.
  • Experience supporting C-level executives, preferably in fast-paced, multi-disciplinary environments.
  • Exceptional organizational, communication, and multitasking skills.
  • High proficiency in digital tools (Google Workspace, Slack, Notion, Asana, Excel).
  • Excellent writing and content creation skills (for social media, presentations, internal comms).
  • Discretion, diplomacy, and judgment in dealing with sensitive matters.
  • Ability to take initiative, anticipate needs, and operate independently.


Great to have:

  • Certification or experience in project management methodologies is an advantage. Certification in project management (e.g., PMP, Agile) is a plus.
  • Strong ability to build and maintain professional relationships across various levels of the organization and industry.
  • Experience in HR-tech, automation, or sustainability-focused industries.


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