Executive Assistant

• Calendar and Schedule Management:

Proactively manage and organize the Vice Chairmans calendar, scheduling

appointments, meetings, and travel while optimizing time and resources.

Ensure that all key meetings, appointments, and deadlines are met.

Coordinate and prioritize scheduling requests to manage competing demands.

• Communication Liaison:

Serve as the main point of contact between the Vice Chairman and

internal/external stakeholders, including staff, clients, and external partners.

Prepare and manage communication, including emails, phone calls, and other

correspondence, ensuring timely and appropriate responses.

• Meeting and Event Coordination:

Organize and coordinate meetings, conferences, and other events, including travel

arrangements, agendas, presentations, and post-event follow-up.

Take notes, prepare meeting minutes, and track action items to ensure follow-through.

• Project Support:

Assist with the preparation of reports, presentations, and other documents as needed.

Provide ad-hoc support on projects as directed by the Vice Chairman, ensuring

timelines and deliverables are met.

Research and compile information as required for strategic decision-making.

• Travel Coordination:

Arrange complex international and domestic travel, including flight bookings, hotel

accommodations, and ground transportation.

Ensure smooth travel logistics and provide detailed itineraries and travel

documentation.

• Confidentiality and Discretion:

Handle sensitive and confidential information with discretion, maintaining the highest

level of professionalism and integrity.

Protect the Vice Chairmans time by filtering and prioritizing information flow.

• Administrative Tasks:

Manage office supplies and equipment, ensuring the Vice Chairman’s workspace is

organized and fully equipped.

Oversee filing and document management, ensuring accuracy and easy access to

critical information.

• General Support:

Support the Managing Director in any other administrative or personal tasks as

required.

Assist with onboarding new team members and maintaining internal communication

systems.

Managing Personal Portfolio’s (House Rents, Credit card payments, Telephone bills etc.)

Guest relation coordination, internal department’s coordination.