Accounts Receivable Specialist

Department:

Reports To:

Location:

Employment Type:

About Accordible

Accordible is a rapidly scaling facility management company delivering engineering-driven solutions across India in HVAC O&M, Kitchen & Air Duct Cleaning, Housekeeping, Manpower Supply, Landscaping & EPC projects. With clients across hospitality, corporates, and real estate, our mission is to build trust through excellence, compliance, and process-driven service delivery.

Role Overview

Accounts Receivable Specialist

Key Responsibilities

1. Billing & Invoicing

• Generate and verify invoices in accordance with client contracts, work orders, and service completion reports.
• Maintain invoice tracker linked to CRM stages (Quote Sent → Client Approved → Closed Won).
• Coordinate with Operations to ensure timely receipt of supporting documents (work orders, job sheets, client sign-offs).
• Validate GST, PO numbers, and site details before dispatching invoices.

2. Receivables Management

• Track payments and outstanding balances across all client accounts.
• Maintain an

  Ageing Report

  (0–30 / 31–60 / 61–90 / 90+ days) and flag high-risk accounts.
• Ensure follow-ups are logged (email, call, WhatsApp) and automated reminders are sent weekly.
• Reconcile client ledger with payment confirmations and credit notes.

3. Coordination & Reporting

• Work closely with the Sales and Operations teams to verify billing milestones and approvals.
• Prepare weekly

  AR Dashboards

  for management review (collections vs targets, DSO, overdue ageing).
• Report client-wise and vertical-wise revenue realization.
• Assist CFO in monthly cash flow projections and receivable forecasts.

4. Compliance & Documentation

• Ensure GST compliance and maintain invoice folders for audit readiness.
• Prepare and share payment reconciliation sheets with bank statements and TDS tracking.
• Support statutory audit requirements with necessary documentation.

Key Metrics (KPIs)

• Collection Efficiency:

  95%+ of invoices collected within payment terms.

• DSO (Days Sales Outstanding):

  Maintain below 45 days.

• Invoice Accuracy:

  100% compliance with billing data and client PO.

• Follow-up Discipline:

  All follow-ups logged within CRM/ERP.

Desired Skills & Competencies

• Strong understanding of AR process, accounting principles, and GST norms.
• Proficiency in Tally / Zoho Books / QuickBooks / ERP tools.
• Intermediate to advanced Excel skills (VLOOKUP, Pivot, Ageing formulas).
• Analytical mindset and strong communication skills.
• Detail-oriented with a focus on accuracy and timeliness.

Qualifications

• Education:

  B.Com / M.Com / MBA (Finance) or equivalent.

• Experience:

  2–5 years in Accounts Receivable or Finance role, preferably in service industry (Facility Management / Engineering / B2B).

Work Culture

• At Accordible, we value

  Extreme Ownership

  ,

  Integrity

  , and

  Excellence as our minimum standard

  . The ideal candidate will embody a process-driven mindset, take full ownership of outcomes, and align with our mission to scale a 100% compliant, growth-focused finance ecosystem.