Accounts and Admin Officer

This role is for one of the Weekday's clients

Salary range: Rs 300000 - Rs 500000 (ie INR 3-5 LPA)

Accounts & Admin Officer

3-10 years of experience

Requirements

Administration & Office Operations

• Manage daily administrative functions to ensure smooth office coordination, including facility management, travel arrangements, scheduling, documentation, and vendor coordination.
• Maintain records, office inventories, and compliance-related documentation with a high level of organization and attention to detail.
• Support HR and operational teams in preparing letters, handling employee onboarding/offboarding documentation, and maintaining personnel files.
• Oversee procurement processes, evaluate quotations, negotiate pricing, and maintain transparent vendor relationships.
• Implement and improve administrative systems, policies, and procedures for better workflow and operational efficiency.
  

Accounts & Financial Management

• Handle day-to-day accounting activities including bookkeeping, ledger management, bank reconciliation, journal entries, and month-end closing processes.
• Ensure all transactions are recorded accurately and in compliance with internal controls and statutory requirements.
• Prepare MIS reports, financial statements, cash flow summaries, and expense reports in coordination with senior finance teams.
• Support internal and external audits by preparing relevant documentation, schedules, and data requests.
  

Vendor Payments & Reconciliation

• Manage end-to-end vendor payment cycles including invoice verification, approval workflows, TDS/GST checks, and timely disbursement.
• Maintain accurate vendor databases, track outstanding balances, and ensure all vendor queries are resolved efficiently.
• Conduct periodic reconciliations with vendors, banks, and finance teams to ensure accuracy and timely closure of accounts.
  

Program Finance & Budget Monitoring

• Coordinate with program managers to track program-related expenses, monitor budget utilization, and ensure adherence to financial guidelines.
• Validate program expenditure reports, maintain documentation, and support grant management/ program audits.
• Assist in preparing program budgets, forecasting fund requirements, and ensuring financial compliance with donor or organizational protocols.
  

Project Finance & Reporting

• Manage project-wise accounting, maintain expense statements, and track fund disbursements for each project.
• Work with project leads to ensure alignment of financial planning with project milestones.
• Prepare periodic project financial reports, variance analysis, and fund utilization summaries to support leadership decision-making.
• Ensure financial health of projects by proactively identifying discrepancies, gaps, or overspending risks.
  

Skills & Qualifications

• Experience: 3-10 years in accounts, administration, or combined finance-admin roles.
• Education: Bachelor's degree in Commerce, Business Administration, Accounting, or related fields; MBA/PGDM preferred.
• Strong knowledge of accounting principles, Tally/ERP systems, MS Excel, GST/TDS compliance, and financial documentation.
• Excellent administrative coordination, recordkeeping, and vendor management skills.
• Strong communication, problem-solving, and stakeholder management abilities.
• Ability to multitask, prioritize effectively, and work independently with minimal supervision.
• High integrity, diligence, and a proactive mindset