Alliance Française of Hyderabad

Job Title : Accounts and Admin Officer Organizational position: The Accounts and Admin Officer reports directly to the Director, with whom they work to ensure the smooth operation of financial matters. She/he reports to the Director on her/his work and has the obligation to involve her/him in all important decisions and processes regarding the overall functioning of the organization. He/she has to prepare various documents for the President, the Treasurer, the Executive Committee, and the AGM meetings. Job Purpose: Under the responsibility of the Director, the Account Officer ensures the day-to-day, as well as the monthly and yearly rigorous, transparent, and healthy functioning of the organization. She/he regularly (at least monthly) provides financial input for planning activities. Job Description 1. Basic transactions: 1.1. Maintain day-to-day accounts of the Institute, 1.2. Issue payments and receipts as per prevailing procedure, 1.3. Prepare vouchers and receipts ensuring that the budget heads are strictly, adhered to, 1.4. Prepare cheques / drafts / other instruments as and when necessary, 1.5. Prepare and arrange for disbursement of staff salaries and other regular / recurring payments, including taxes, 1.6. Receiving cash payment is not allowed. Giving cash payment should be considered as an exceptional practice for which a cash book has to be maintained and shared daily with the director, and the account officer has to ensure that cash is closed at the end of each day with endorsement. 1.7. Maintain detailed records of all the above, 2. Employees: 2.1. Initiate and process Employees’ Health Insurance after recruitment 2.2. Prepare salary slips every month after the salary is paid, 2.3. Maintain statements & records of staff allowances, loans and advances. 3. Tax, Assets and Lease: 3.1. Monthly filing of Professional Tax and Payment, 3.2. Prepare and Manage the payment of GST, and filling 3.3. Carry out all bank transactions / work with the bank, 3.4. Keep all reports / records of banking transactions up to date, 3.5. Follow up and Renewal of Lease Agreement of AFH premises at regular intervals 3.6. Maintain assets register / records, 3.7. Ensure that all items / properties are suitably insured and renewed before expiry, 4. Reports 4.1. Prepare special financial reports / statements if required for specific purposes 4.2. Ensure timely accounts and financial reports are presented to department heads / director / statutory bodies, 4.3. Prepare a monthly statement of expenditure to be given to Director before the 10th of the following month, and give a brief report on each overhead, 4.4. Prepare the final accounts of the Institute before 30th April of the Audit year, 4.5. Prepare a draft of provisional budget before each General Assembly, 5. Administrative : 5.1. Maintain a file on the service providers with full details. Selection of vendors to be based on transparent procedures and with approval of the Director; 5.2. Maintain and update both the hardware and the software required for the smooth functioning of all the posts of AFH; 5.3. Update and streamline the AFH membership list (ordinary members), procedures for enrolment and issuance of cards; 5.4.Manage the security arrangements of the office including monitoring CCTV surveillance system; 5.5. Maintain and update all staff records with relevant personal information such a verified residential address, telephone numbers, family status, identity card; 5.6. Help foreign employees during the process of getting or renewing an employment visa. 5.7. Ensure that all statutory requirements relating to the administration/personnel are being followed by the institution; 5.8. Maintain/preserve archival records. Qualifications and Education Requirements: ● 2+ years of experience in Accounting, Taxation (Income tax and GST), and Audit. ● Strong knowledge of MS Office tools, particularly MS Excel, and Focus ERP. ● Master’s degree in Accounts/Finance. ● Advanced knowledge of English and Telugu, ● Strong organization skills with a problem-solving attitude, ● Time management and negotiation skills, ● Excellent team player, Attention to detail ● Good knowledge of the functioning of the AF’s network AFH offers Bonus Free French classes, free cultural events, access to the library, and regular trainings on the job. THE SELECTED CANDIDATE WILL BE APPOINTED AS A PERMANENT EMPLOYEE AFTER THE 3-MONTH TRIAL REGARDING HIS/HER GENERAL PERFORMANCE. THE EMPLOYEE WILL BE BASED IN HYDERABAD. IMMEDIATE JOINEES PREFERRED. MAIL YOUR CV + COVER LETTER ONLY TO by 20th Oct 2025 : director@afhyderabad.org, accounts@afhyderabad.org