374 Travel Coordination Jobs - Page 2

SM Express Logistics Pvt. Ltd. is looking for Secretary to MD to join our dynamic team and embark on a rewarding career journey As a Secretary you will assume the duty of clerical and administrative support in order to optimize workflow procedures in the office Support and facilitate the completion of regular reports Develop and maintain a filing system Check frequently the levels of office supplies and place appropriate orders Make travel arrangements Document expenses and hand in reportsUndertake occasional receptionist duties

The job involves both Human Resources (HR) and administrative duties. As a part of the role, you will be responsible for managing office operations, handling administrative staff, and ensuring a smooth workflow. This will include tasks such as managing office supplies, coordinating travel arrangements, and planning events. This is a full-time position that requires your presence at the work location for in-person work.,

This is a full-time, on-site contract role for 1 year, with a 1-month completion bonus. Our client, a strategic affiliate of a US-based global investment management firm, focuses on managing up to 10 billion in assets across credit and real estate-related investments. The team is nimble and effective, situated in major financial hubs globally, and has a strong track record of delivering value in challenging credit and real estate environments. As an Executive Assistant, you will provide dedicated on-site support to a team of 4 investment professionals and up to 4 executives remotely. Your role will be essential to the smooth operation of daily activities, including coordinating complex schedules, travel arrangements, meeting preparation, and internal communication. The ideal candidate will be proactive, meticulous, comfortable with multi-tasking, detail-oriented, and have a strong sense of ownership. Key Responsibilities: - Manage calendar and administrative tasks for up to 3 to 4 senior executives, deconflicting meetings and appointments, and managing inbound/outbound communications. - Provide ad-hoc administrative support for up to 4 executives remotely (based in Asia). - Coordinate complex travel arrangements, including itineraries, flights, accommodations, ground transfers, and visa-related clearance. - Manage confidential information with discretion and professionalism, organizing special projects for seamless execution. - Liaise effectively with internal and external stakeholders, building and maintaining strong relationships on behalf of the team. - Welcome guests with warmth, decorum, and professionalism. Job Requirements: - 3-5 years of executive support to senior management in multinational companies. - Prior experience with client/customer interaction is ideal. - Professional proficiency (read, write, and speak) in English. - Demonstrated ability in managing at least 3 calendars. - Outstanding verbal and written communication skills. - Exceptional interpersonal relationship management. The successful candidate will have the opportunity to work alongside senior executives at a renowned investment manager with a strong presence in the region. You will build a professional network among finance professionals, positioning yourself for long-term career growth within the investment ecosystem.,

You will be joining Women Leadership Circle (WLC) as an Executive Assistant & HR Support, located in Andheri, DN Nagar, Mumbai. Reporting directly to the Founder, Jaya Mehrotra, you will play a crucial role in supporting senior leadership and managing various HR processes. Women Leadership Circle is dedicated to empowering senior women leaders, founders, and changemakers through peer circles, programs, and community-driven experiences. Your responsibilities will include managing senior leadership calendars, scheduling meetings, tracking projects, handling email correspondence, coordinating travel arrangements, organizing events, and assisting in strategic initiatives. Additionally, you will oversee day-to-day office operations, liaise with internal teams for project coordination, and support HR functions such as recruitment coordination, HR records management, performance management, internal communication, and policy adherence. To excel in this role, you should hold a Bachelor's degree in Business Administration, HR, or a related field, and have 8-12 years of experience as an Executive Assistant or HR Coordinator. Strong organizational skills, multitasking abilities, attention to detail, and excellent written and verbal communication are essential. Proficiency in MS Office Suite and HR software/tools, along with discretion, professionalism, and confidentiality, will be valuable assets in this fast-paced environment. This is a full-time position that offers the opportunity to contribute to the growth and impact of Women Leadership Circle while utilizing your expertise in executive assistance and HR support.,

Manage schedules, appointments, and meetings; handle correspondence, calls, and travel; maintain confidential records; support daily tasks; and ensure smooth coordination between the executive and internal/external stakeholders.

As an Office Administrator, you will play a vital role in managing the day-to-day operations of our office, ensuring efficiency and a professional atmosphere. Your attention to detail, resourcefulness, and ability to juggle multiple tasks will be key in maintaining a welcoming environment for both staff and visitors. Your responsibilities will include overseeing office operations, reception, and general administration. You will be in charge of managing office supplies, coordinating with vendors, handling correspondence, and maintaining documentation both physically and digitally. Additionally, you will support the HR team with onboarding, attendance records, and staff coordination. Managing housekeeping, facility upkeep, and assisting the finance team with petty cash handling and expense tracking will also be part of your role. Coordinating travel arrangements, meetings, and schedules for staff and management will be crucial. You will also be responsible for maintaining office compliance registers and ensuring adherence to policies. Serving as a point of contact for employees, visitors, and external stakeholders will be an essential aspect of your position. To qualify for this role, you should have a Bachelor's degree in Administration, Business Management, or a related field, along with at least 2 years of experience in office administration or a similar role. Strong organizational, multitasking, and communication skills are necessary, as well as proficiency in MS Office applications. The ability to work independently with professionalism is important, and familiarity with HR and basic accounting support would be an advantage. In return, we offer a dynamic and collaborative work environment where you will have opportunities to learn and grow within the organization. We provide competitive compensation and benefits as part of our full-time job offering. The work location is in person, and the expected start date for this position is 01/09/2025.,

As the HR & IT Admin Executive at Steeloncall Services India (Pvt.) Ltd., your primary responsibility will be to ensure smooth HR, IT assets, and administrative operations across the office and other company locations such as warehouses or fulfillment centers. You will play a crucial role in multitasking, coordinating with internal teams and external vendors, managing resources efficiently, and supporting day-to-day operational needs. Your duties will include managing all office and site administration activities such as vendor coordination, facility management, and housekeeping oversight. You will be responsible for monitoring and maintaining stock levels of office supplies, stationery, and pantry items, handling procurement and vendor negotiations, and coordinating employee logistics. Additionally, you will organize travel, accommodation, and transportation arrangements, handle couriers, mail management, and inter-office communication logistics, and ensure cleanliness, hygiene, and safety standards across office premises. In addition to core HR and administration responsibilities, you will also be involved in IT asset management. This includes maintaining an updated inventory of all IT assets, coordinating procurement, issuance, and retrieval of IT assets for employees and teams, working with vendors for IT hardware/software procurement and servicing, and ensuring proper tagging, documentation, and lifecycle management of all IT equipment. The ideal candidate for this role should be fluent in Kannada and Hindi, possess a valid two-wheeler license for local travel, and have the ability to manage multiple responsibilities with integrity and attention to detail. A Bachelor's degree in any engineering field and at least 5 years of relevant experience in administration, HR operations, or IT asset management are required. Strong communication and interpersonal skills, excellent multitasking and time management abilities, and proficiency in MS Office are essential for this role. Knowledge of IT systems, networking, and hardware is desirable. If you are looking for a dynamic work environment in a fast-paced e-commerce business with learning and career growth opportunities, then this role at Steeloncall Services India (Pvt.) Ltd. is the perfect fit for you. Join us in transforming traditional procurement in the construction and infrastructure sectors through digital innovation.,

Role Description This is a full-time on-site role for a Travel Coordinator at Akbar Travels Fort in Mumbai. The Travel Coordinator will be responsible for organizing travel arrangements, managing travel logistics, providing exceptional customer service, and coordinating various travel activities on a day-to-day basis. Qualifications Travel Coordination and Travel Arrangement skills Strong Customer Service and Communication skills Ability to multitask and prioritize effectively Attention to detail and organizational skills Knowledge of travel industry trends and regulations Any two CRS (Amadeus / Galileo / Saber) knowledge is must. Bachelors degree in Hospitality Management. 3+ years of experience in Air travel Ticketing on CRS / GDS system. Skills: Strong problem-solving and decision-making abilities. Exceptional customer service skills with a guest-focused mindset. Show more Show less

Responsibilities: * Manage executive schedule, prioritize tasks, and coordinate meetings * Prepare financial reports using Tally software * Ensure timely travel arrangements and accounting tasks

Mizuho Global Services Pvt Ltd (MGS) is a subsidiary company of Mizuho Bank, Ltd, which is one of the largest banks or so called Mega Banks of Japan. MGS was established in the year 2020 as part of Mizuhos long-term strategy of creating a captive global processing centre for remotely handling banking and IT related operations of Mizuho Banks domestic and overseas offices and Mizuhos group companies across the globe. At Mizuho we are committed to a culture that is driven by ethical values and supports diversity in all its forms for its talent pool. Direction of MGS’s development is paved by its three key pillars, which are Mutual Respect, Discipline and Transparency, which are set as the baseline of every process and operation carried out at MGS. What’s in it for you? Immense exposure and learning Excellent career growth Company of highly passionate leaders and mentors Ability to build things from scratch Position: GA 3rd party payroll Role & Responsibilities: Processing vendor Invoices- Security, HK, Pantry, Stationary, Hotel, Travel etc Procurement of Stationary, Pantry Material, Office equipment's Maintaining MIS of all Procurement, Invoices Arranging and Monitoring Cab and bus transport for employees Hotel/ Flight booking, Travel insurance, Visa Managing company owned vehicles- Log sheet, driver duty, Petrol-card etc Mobile / data card management- CUG connection allotment, Billing MIS Maintaining office Asset inventory Maintaining office Asset/equipment repair and maintenance & AMC's Driver, pantry & HK staff - Attendance, overtime Monitoring security, Visitor management, Daily Security Checklist Office Equipment & Asset insurance Supporting Corporate team in Internal Audit, Compliances Issuing access card, I-card to employees and maintaining MIS. Required Skills: MS office, ERP/ Accounting software- would be an added advantage. Qualification: Graduate/PG Experience: 4 to 8 years in General Affairs/Administration/Facility Management Interested candidates can share resumes on mgs.rec@mizuho-cb.com along with below details. Current CTC Expected CTC Notice period Exp in Admin role and travel desk Thanks !

Job Title: Executive Administrative Assistant Tool Modernization & RBSO Support Location: Remote Payroll: Venpa Compensation: Competitive (as per market standards). Position Summary We are seeking a highly organized and proactive Executive Administrative Assistant to support the Tool Modernization Initiative and provide comprehensive coordination for the Ralliant Business System Office (RBSO) . Key Responsibilities Tool Modernization Initiative Support Coordinate logistics for cross-functional meetings, workshops, and pilot deployments. Manage scheduling, documentation, and follow-ups for steering committee and CoE sessions. Support presentation development and formatting for updates, training materials, and executive briefings. Track action items and ensure timely closure with stakeholders and project leads. Maintain initiative documentation including timelines, milestone tracking, and stakeholder communications. RBSO Administrative Support Manage calendars, travel arrangements, and expense reporting for RBSO leadership and team. Organize and support internal events such as quarterly town halls, training sessions, and leadership offsites. Prepare and edit presentations, reports, and communications. Coordinate project tasks, vendor interactions, onboarding logistics, and internal communications. Act as liaison between RBSO and other departments for scheduling, resource coordination, and follow-ups. Required Qualifications 3+ years of experience in executive administrative support (corporate/technology-driven environment preferred). Strong proficiency in Microsoft 365 tools (Outlook, Teams, PowerPoint, Excel, OneNote). Excellent organizational and time management skills with ability to handle multiple priorities. Strong written and verbal communication skills with comfort in working with senior leaders. Experience supporting large-scale initiatives or transformation programs is a plus. Preferred Attributes Familiarity with Power Platform (Power Automate, Power BI, Power Apps) or willingness to learn. Experience in event planning, travel coordination, and expense management systems . Ability to work independently and identify areas for support/improvement. High attention to detail with a service-oriented mindset . Apply now on karthika@venpastaffing.com or 9036237987 ( whatsapp )

Role Responsibilities: Provide high-level administrative support to senior principals Manage complex calendars, travel arrangements, and confidential correspondence Coordinate meetings across multiple time zones and support daily operations Oversee compliance documentation and expense processing Job Requirements: 23 years of executive-level administrative experience Bachelor's degree with strong Microsoft Office skills (especially Outlook) Exceptional time management, multitasking, and communication skills Ability to handle confidential information with discretion and professionalism

Role Responsibilities: Provide high-level administrative support to senior principals Manage complex calendars, travel arrangements, and confidential correspondence Coordinate meetings across multiple time zones and support daily operations Oversee compliance documentation and expense processing Job Requirements: 23 years of executive-level administrative experience Bachelor's degree with strong Microsoft Office skills (especially Outlook) Exceptional time management, multitasking, and communication skills Ability to handle confidential information with discretion and professionalism

Role & responsibilities Manage cab scheduling and operations for 350+ employees Plan, review, and adjust cab schedules finalized by operators Track and analyze cab utilization Send daily and weekly reports on usage and performance Coordinate US domestic flight and hotel bookings (advantageous) Communicate proactively with operators and drivers to confirm schedules and address any delays or route issues. Handle on-the-fly changes such as rerouting or rescheduling due to traffic, absence, or emergencies Resolve transportation issues such as missed pickups, driver no-shows, or route deviations promptly Preferred candidate profile Experience in cab coordination preferred. Strong organizational and attention to detail skills. Excellent communication and problem-solving abilities. Knowledge of travel regulations and visa requirements. Cost management and optimization mindset. Ability to work well in a team.

Responsibilities: Manage calendar, schedule appointments & meetings Coordinate travel arrangements. Execute secretarial tasks with efficiency & discretion Can manage personal work of Boss(open minded, bold and can do good interaction with boss like close Health insurance

As a Travel Coordinator, your primary responsibility will be to coordinate and book domestic and international travel arrangements including flights, hotels, and transportation. You will be tasked with creating accurate itineraries to ensure seamless travel experiences for our travelers. Your role will involve managing vendor and supplier relations to negotiate cost-effective travel solutions while also ensuring compliance with company travel policies. In addition to handling travel logistics, you will be expected to provide excellent customer service to support travelers with documentation and address any queries they may have regarding their travel plans. Your attention to detail and ability to efficiently organize travel arrangements will play a crucial role in ensuring smooth and hassle-free travel experiences for our employees. This is a full-time, permanent position that requires you to work in person at our designated work location. If you are passionate about travel coordination, customer service, and ensuring a positive travel experience for others, we encourage you to apply for this rewarding opportunity.,

EA cum HR Coordinator is responsible for critical administrative support to Directors and coordination of HR processes. Required Candidate profile Director Administrative Support Travel Coordination Meeting Preparation Document & Information Management Recruitment & Onboarding HR Records Performance Management Employee Relations & Event Planning

Manage and mention all schedule including appointments, meetings and travel arrangements handle correspondence Email calls and letters ensuring timely and Appropriate response same. Required Candidate profile Should me willing to travel Mumbai and out of Mumbai as per need of business same.

Manage and mention all schedule including appointments, meetings and travel arrangements handle correspondence Email calls and letters ensuring timely and Appropriate response same. Required Candidate profile Should me willing to travel Mumbai and out of Mumbai as per need of business same.

Job Purpose: To promote Shakti Solar Pumps by conducting on-site demonstrations, creating customer awareness about product features and government schemes, and generating qualified leads. The role involves significant field travel, coordination with third parties, and ensuring smooth execution of demo activities. Key Responsibilities (Scope of Work) Identify and select suitable sites for conducting solar pump demonstrations . Supervise pump set installations and uninstallations executed by third parties. Ensure all pre-demo preparations are completed by third parties as per company standards. Conduct live product demonstrations , showcasing technical features, performance, and benefits of Shakti Pumps. Educate farmers/customers about government subsidy schemes and support them in understanding benefits. Collect and document customer leads generated through demos and handover to the sales team. Ensure closure of all returnable gate passes related to demo units and equipment. Submit regular demo reports and provide feedback to management for improvements. Build and maintain strong relationships with local customers, dealers, and stakeholders. Required Skills & Competencies Proficiency in the regional language with strong communication and presentation skills. Sound technical knowledge of solar pumps (power, voltage, amps, head, discharge). Ability and willingness to travel up to 20 days per month in assigned territories. Strong coordination skills to manage third-party service providers for installations. Customer-centric approach with ability to educate and influence rural customers/farmers . Good reporting, documentation, and lead management skills. Self-motivated, proactive, and willing to work extensively in the field.

Job Title: Executive Assistant to CEO Location: Thane (Head Office) Work Timings: 10:00 AM 7:00 PM (Monday to Saturday) About the Role We are seeking a highly organized and dynamic Executive Assistant to the CEO to provide comprehensive administrative, operational, and strategic support. The role requires excellent communication skills, discretion, and the ability to work closely with top management. Key Responsibilities Manage and maintain the CEOs calendar, appointments, and travel plans. Act as the first point of contact between the CEO and internal/external stakeholders. Draft, review, and manage correspondence, reports, and presentations. Coordinate with different departments to ensure smooth execution of the CEO’s directives. Prepare meeting agendas, take minutes, and follow up on action items. Handle confidential and sensitive information with integrity. Assist in strategic initiatives, research, and business reports for decision-making. Support the CEO in day-to-day operations and ensure high-level efficiency. Desired Profile Graduate / Postgraduate in any discipline (MBA preferred). 5–8 years of experience as an EA / Executive Secretary / Senior Admin role. Excellent verbal and written communication skills. Strong organizational, time management, and multitasking abilities. Proficiency in MS Office (Word, Excel, PowerPoint) and digital tools. Ability to work under pressure and adapt to changing priorities. Professional demeanor, high level of discretion, and attention to detail. What We Offer Opportunity to work directly with the leadership team. Exposure to strategic decision-making and organizational growth. A collaborative and professional work environment Age Criteria - 25 - 40

Description We are seeking a highly organized and proactive Executive Assistant to support our CEO. This role requires a detail-oriented individual who can manage multiple tasks efficiently while maintaining a high level of professionalism. Responsibilities Manage the CEO's schedule, including appointments, meetings, and travel arrangements. Prepare and organize documents for meetings and presentations. Act as the primary point of contact between the CEO and internal/external stakeholders. Conduct research and compile reports to assist the CEO in decision-making. Handle correspondence, emails, and communication on behalf of the CEO. Assist in project management and follow-up on action items from meetings. Skills and Qualifications Bachelor's degree in Business Administration, Management, or related field. 1-3 years of experience in an executive support role or similar position. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong organizational and time management skills. Excellent verbal and written communication skills. Ability to handle confidential information with discretion. Strong attention to detail and problem-solving skills. Experience with project management tools and software is a plus.

Executive Assistant Admin & Travel Location: Gachibowli, Hyderabad Type: Full-time Reporting To: Family Office Principal Key Responsibilities 1. Travel Coordination • Book flights, hotels, and cabs for family members and staff • Maintain travel itineraries, ticketing records, and expense logs • Handle last-minute changes, rebookings, and visa documentation where needed 2. Office Administration • Manage couriers, vendors, office supplies, and petty cash • Coordinate office readiness for meetings and guest visits • Track and follow up on bills, deliveries, and office maintenance tasks 3. Guest & Errand Management • Receive guests and ensure a pleasant experience • Handle local errands such as bank visits, vendor coordination, and document delivery • Ensure smooth functioning of day-to-day operational tasks Requirements • 2–5 years of experience in administration/travel coordination • Strong organizational and multitasking skills • Proficient in MS Office, travel platforms, and mobile apps • Must have a valid driving license and be comfortable traveling locally • Trustworthy, discreet, and good communication skills in English, Hindi, and Telugu preferred

You will be responsible for managing and coordinating travel arrangements for our organization, ensuring seamless travel experiences for employees and clients. Your key responsibilities will include arranging travel bookings, developing relationships with travel service providers, handling itineraries, providing assistance with travel-related queries, and offering recommendations on travel destinations. Additionally, you will be expected to manage travel expenses, ensure compliance with company travel policies, provide administrative support, and assist with organizing corporate events. To be successful in this role, you should hold a Bachelor's degree in Travel and Tourism, Business Administration, or a related field, with proven experience in travel coordination. Proficiency in travel booking software, strong organizational and multitasking abilities, excellent communication skills, and knowledge of travel regulations are essential. You must be detail-oriented, possess strong problem-solving skills, and be able to work both independently and as part of a team. This is a full-time, permanent position with benefits including cell phone reimbursement, paid sick time, paid time off, performance bonuses, and yearly bonuses. The work location is in person, with a fixed morning shift schedule.,

Position Title: Executive Assistant to Promoter Location: Nariman Point, Mumbai Industry: Corporate / Promoter Office Work Schedule: Monday to Saturday (Sunday off) Compensation: Open, commensurate with experience and capability Interested candidates may share their resumes via WhatsApp at 9930578883 or email to careers@solitaireconsultancyservices.com. Role Overview We are looking for a highly organized, discreet, and proactive Executive Assistant to provide comprehensive support to the Promoter of a reputed company. This role requires exceptional multitasking and communication skills, alongside the ability to handle confidential information with utmost integrity. The ideal candidate will possess strong strategic thinking and a service-oriented approach, managing both professional and personal tasks seamlessly. Key Responsibilities Manage the Promoters calendar, appointments, and complex travel arrangements. Prepare reports, presentations, and professional correspondence with accuracy and discretion. Handle calls, emails, and follow-ups with internal teams, external stakeholders, and vendors. Assist with documentation, filing, and record-keeping for business and personal matters. Anticipate needs and proactively manage priorities, deadlines, and urgent requests. Coordinate meetings, events, and engagements ensuring attention to detail. Maintain strict confidentiality and exercise sound judgment in sensitive situations. Oversee logistics for domestic and international travel, including visa processing and itinerary management. Liaise with vendors, service providers, and household staff as required. Candidate Profile Graduate or Postgraduate with 5 to 10 years of relevant experience as an Executive Assistant or similar role. Excellent communication skills in English, both written and spoken. Strong organizational skills with proven problem-solving ability. Proficient in Microsoft Office Suite, Google Workspace, and other digital tools. Professional demeanor with high integrity and ability to maintain composure under pressure. Female candidates preferred. Perks & Work Environment Opportunity to work closely with a visionary leader. Premium office location at Nariman Point. Exposure to high-level decision-making and strategic operations. Supportive work culture emphasizing trust, discretion, and excellence.