Project Coordinator cum Safety Executive

Key Responsibilities:

1. Project Planning & Coordination

• Coordinate end-to-end activities for Safety Management, Audit, and Training projects.
• Plan schedules, allocate resources, and monitor project progress against defined timelines.
• Arrange travel, accommodation, and logistics for project consultants. • Collect and organize documentation such as reports, formats, checklists, and deliverables.
• Maintain records of monthly, quarterly, and yearly submissions.

2. Client & Stakeholder Communication

• Act as the key coordination point between clients, internal teams, and field consultants.
• Communicate project updates, schedules, and deliverables clearly and professionally.
• Support proposal preparation, presentations, and client review meetings.
• Ensure high client satisfaction and prompt resolution of issues.

3. Documentation & Reporting

• Manage project trackers, MIS, and performance dashboards.
• Prepare weekly and monthly reports for management and client review.
• Format and compile technical documentation and reports as per company standards.
• Ensure confidentiality and compliance with document control policies.

4. Coordination with Internal Teams

• Collaborate with Technical, Training, Software, Accounts, and Administration teams for project execution.
• Support invoice preparation, payment follow-up, and milestone tracking.
• Coordinate with vendors or partners for certifications, logistics, and resources.
  

Required Qualifications & Skills Education:

• Preference - Graduate in Engineering / Environmental Science / Safety Management / Business Administration.
• (Preferred) Certification or Diploma in

  Occupational Health & Safety, ISO Standards, or Project Management.

Experience:

Safety project coordination, client servicing, or operations

Technical Skills:

Project Management principles

MS Office (Excel, Word, PowerPoint)

Key Attributes

• Professional, proactive, and client-oriented approach.

• Strong attention to detail, ownership, and accountability.

• Excellent multitasking, organizational, and follow-up skills.

• Ability to perform under pressure and meet deadlines.

• Team player with positive attitude and discipline.

Performance Indicators (KPIs)

• Timely delivery of project milestones.

• Client satisfaction and feedback ratings.

• Accuracy and quality of reports/documentation.

• Effective coordination and communication.

• Adherence to internal project schedules and SOPs.