Executive Assistant To Managing Director

Operating in the enterprise AI and technology product services sector, this on-site role supports senior leadership within a fast-paced software and solutions environment focused on innovation, client delivery, and growth across India.

Executive Assistant to Managing Director

• Manage the Managing Directors calendar end-to-end: prioritize meetings, resolve conflicts, and prepare daily agendas to optimise their time.


• Coordinate travel logistics and domestic/international itineraries, including visas, accommodations, ground transport, and consolidated expense reporting.


• Act as the gatekeeper for communications: screen calls and emails, draft high-quality correspondence, and escalate items requiring leadership attention.


• Prepare and maintain briefing materials, presentation decks, meeting minutes, and follow-up action trackers for leadership and board interactions.


• Liaise with internal teams and external stakeholders (investors, partners, vendors) to schedule meetings, manage stakeholder expectations, and ensure timely deliverables.


• Maintain strict confidentiality of sensitive information and implement efficient administrative systems to improve executive productivity.

• Proven experience supporting C-level or Managing Director-level executives in a corporate or tech environment.


• Strong diary and stakeholder management skills with attention to prioritisation under tight timelines.


• Excellent written communication and presentation-preparation capability for executive audiences.


• High level of discretion, confidentiality, and professional judgement handling sensitive business matters.


• Organised approach to travel coordination and expense reconciliation.


• Comfortable working on-site in India and collaborating across time zones with distributed teams.

• Experience in a fast-growth technology, AI, or startup environment supporting investor/board interactions.


• Familiarity with basic financial or contract document review to assist executive-level decision-making.


• Prior exposure to investor relations, legal coordination, or office operations at senior management level.

• High-impact role with direct exposure to senior leadership and strategic business priorities.


• Collaborative, fast-moving tech environment that values initiative, ownership, and continuous learning.


• On-site position offering day-to-day engagement with cross-functional teams and senior stakeholders.

This role is an opportunity for a proactive, detail-oriented executive assistant to enable a Managing Director to operate at peak effectiveness bringing structure, responsiveness, and trusted judgement to a growing technology organisation.