Executive Assistant

Key Responsibilities

1. Calendar & Schedule Management

• Manage and update the Directors daily and weekly schedules.
• Conduct a

  daily 30-minute meeting

  with the Director to review the schedule and priorities.
• Take appointments with clients and new prospects through cold calling.

2. Travel Coordination

• Book flight tickets, hotel stays, and plan travel itineraries.
• Handle calls forwarded during Directors travel, deep work hours, and hotel check-ins, following all rules and procedures.

3. Task & Team Follow-Up

• Follow up with team members to ensure timely completion of tasks.
• Follow up with the Director to ensure his tasks are completed.
• Maintain and update the Task Management Software, Google Tasks, and reminder systems (phone alarms, apps, etc.).
• Coordinate processes within the system and ensure team compliance with regular tasks.
• Coordinate with Sales Team and Prepare a Sales Reports 

4. Project & Work Support

• Assist the Director in his work, projects, documents, and activities.
• Research new topics on Google and prepare reports.
• Create flyers for festivals, holidays, and special days (Diwali, Christmas, etc.).
• Help with sales processes, quotations, and follow-up with clients.

5. Vendor & Logistics Management

• Obtain quotes from vendors, compare rates, and follow up until delivery and installation are complete.
• Manage driver scheduling, expenses, and timings.

6. Personal Assistance

• Handle household-related tasks such as plumbing, electrician work, and coordination with service providers until completion.

7. Communication & Reporting

• Act as a communication bridge between the Director and the team (no direct decision-making authority).
• Send

  daily work reports

  via email and WhatsApp to the Director.
• Manage the Directors LinkedIn account professionally.

Work Ethics & Expectations

• No lies must maintain authenticity, honesty, and transparency.
• Maintain confidentiality and professionalism at all times.
• No personal friendships with colleagues (to avoid influence on work output).
• Must not forget tasks — use systems and tools to track everything accurately.
• Strong learning attitude and willingness to acquire new skills.
• Should be proactive, detail-oriented, and dependable.

Work Hours

Monday to Saturday: