RESPONSIBILITIES
Strategy, Planning, SOPand GuidelinesTechno-Commercial Strategy and Initiatives► Understand the Techno-Commercial strategy and plan for Site► Take necessary actions in own area of work to implement strategic initiatives (Site specific)as per planCore ProcurementPurchase Requisition (PR) Review► Assist in the review of approved PR from user department; seek additional information ifrequired from user for correctness & completeness of PR► Provide support in identifying the type and method of procurement (depending on type ofmaterial/ services to be procured, nature of PR (normal vs. emergency PR), stocksavailable, availability of rate contract, value, delivery timeline etc.)Strategic Sourcing for Capex, Opex, Bulk Material & ServicesContribute to the strategic sourcing process by participating in activities such as:► Selection of bidding process, preparation of vendor selection approach and vendorevaluation criteria depending on the nature of the category► Preparing the request for information (RFI) document for bidder evaluation► Identification of potential bidders (related to Logistics business - ICD, Agri Silo) whomeet the requirements (using Company vendor database, Supply market analysis,advertisement or recommendations from other teams)► Preparation of the Request for Proposal (RFP) document► Organizing and planning pre-bid meeting based on the queries and communicationrequirements from vendors► Technical and Commercial bid evaluation of vendors (Special for O&M contract)► Conducting fact-based negotiations/e-auction with shortlisted bidders► Preparation of Note for Approval (NFA) for selected bidder (vendor) and obtaining requiredapprovals as per DoAJob DetailsJob Title Senior Buyer Site Function Techno CommercialReporting to Category Lead Site Location Site SpecificJob Band Managing Self Sub-Functional Area Category Management2Contract Preparation and Order Placement► Prepare contract document as per stated protocols & standard templates► Set up the approved contract record within the ERP system, using the appropriate systemsteps and functionality► Maintain the contract document for future reference as per defined documentmanagement policy► Send the contract to vendor and all identified stakeholders► Collate the Advance Bank Guarantee/ Contract Performance Bank Guarantee (ABG/CPBG)/ Customs related documents from vendor as per requirements
Procurement Through Rate Contracts:
► Based on approved NFA, prepare, review and issue rate contracts► Prepare master outline agreement (OA) in ERP system based on rate contract► Prepare PO / SO for procurement under valid rate contractAssociated ProcurementActivitiesPost Order Management► Prepare Billing Break Up and get it uploaded in SAP, if applicable► Expediting of ordered materials for timely delivery► Address, resolve or re-allocate and share response for queries raised by vendors or fromother internal stakeholders, during expediting delivery► Prepare Change Order/ Amendments in the order including quantity/ Rate variation, Extraitems, Time Extensions etc.► Facilitate closure of contracts and take necessary actions► Manage inbound logistics services for other Ex-Works Domestic Supplies► Execute contingency plans in case of immediate business requirementsSupplier ManagementSupplier/ Vendor Identification and Onboarding► Coordinate with new identified vendors to send information/ documents in predefinedforms for evaluation► Prepare vendor evaluation criteria for the category in consultation with quality, engineeringand project management & control departments► Check details of forms submitted by vendor for their completeness and validity ofdocuments► Interact and take approval of Quality/ User/HSE department for vendor assessment if
Required
► If the vendor is qualified based on the vendor evaluation criteria, update approved vendorlist & communicate to vendor► Populate required data and documents into MDG/Ariba system to get vendor code createdin SAPSupplier/ Vendor Performance ManagementContribute to performance evaluation, management and development planning of suppliers/vendors for assigned category by partaking in activities such as:► Preparation of vendor segmentation matrix based on annual spend with the vendor andrisks associated► Preparation of vendor performance evaluation criteria and frequency of evaluation for eachvendor segment► Assigning performance levels to vendors, review of vendor scorecard, and checking if theperformance is meeting desired level3► In case of satisfactory performance, communicating performance feedback to vendorshighlighting improvement opportunities on individual parameters► In case of unacceptable performance, communicating performance to vendor & planningdiscussions to identify actions required for performance improvementSupplier/ Vendor Engagement► Establish strategic partnerships with suppliers/ vendors of assigned category which willbenefit Adani from a long-term perspective and effectively leverage them for value additionsto businessData managementData Analytics► Assist in collation and analysis of data related to various procurement activities (e.g.commodity analysis, supplier debugging, etc.) for respective categories► Identify and seek opportunities to improve efficiency and value by analysing data► Contribute to action planning and implementation based on data analytics performed forassigned categoriesRisk ManagementRisk Management► Assist in identifying all procurement risks for assigned categories (using master list ofprocurement risk, supply market analysis, long term procurement plan, annual procurementplan and project risk register)► Provide support in evaluation and prioritization of the identified risks on their likelihood,impact and controllability► Contribute to the preparation of risk mitigation plan and update of the category risk registerKey InteractionsInternal External► Work closely with Site TC Head, Site Buyers, Projects,O&M, Quality and other departments to complete theordering within the estimated cost, approved budgetand time schedule► Interact with existing partners and vendors to reinforceworking relationship, strengthen collaboration, trackbids & project deliveries and mitigate risks if any► Interact with the Finance & Accounts team for drivingpayments and signoffs► Interact with potential suppliers/ vendors and buildstrategic relationship with them with the objective ofleveraging them for business advancement in the future► Interact with Quality /User Team for vendorassessment/development and other technical mattersrelated to procurement4Key Result Areas (KRAs) & Key Performance Indicators (KPIs)KRA KPICore Procurement
For Assigned Category/ Categories:
► [No.] PR Pendency as per applicable SLA► [INR] PR Pendency as per applicable SLA► % adherence to budget allocated for assigned category purchase as per plan► Percentage adherence to purchase lead times► Reduction in costs through localization of buying► Reduction in costs on account of alternate sourcing► Reduction in costs due to VA VE (Value Analysis Value Engineering) initiativesAssociated ProcurementActivities► Adherence to the purchase related SOPs► Adherence to timelines for preparation and submission of purchase related MIS► Adherence to TAT for responding to queries of Internal Departments/ Vendors► Adherence to TAT for issue of purchase orders► Adherence to timelines for preparation and submission of Department MIS► Adherence to Department SOPs► Accuracy and comprehensiveness of purchase related documentation► Contributions made to Knowledge Management initiatives in the Departmentper yearSupplier Management
For Assigned Category/ Categories:
► [%] Assessment of capability of existing/potential suppliers as per the plan► [%] Implementation of countermeasures by the suppliers to augment theircapabilities► [%] Adherence to the SLAs by the suppliers► [%] Release of supplier payments as per the timelines
QUALIFICATIONS
EducationBachelor's degree in engineering in any disciplineGeneral ExperienceMore than 5 years of relevant experience in procurement, supply chain management*Technical Experience► Hands-on experience in executing contracts and entering into commercial transactions for Capital Goods of medium/large size Infrastructure projects, estimation and cost Engineering► Experience in working with eProcurement systems and tools (SAP, Ariba or any other procurement management tool,reverse auctions, etc.).► Demonstrate methodical and precise approach towards commercial and contractual execution► Knowledge of the overall purchasing process, strategic sourcing, and procurement related systems and supplierrelationship management
- Basis the type of Category/ Categories, knowledge and experience of Electrical/ Mechanical/ Civil procurement may be
