Planning Engineer

Position:

Experience:

Industry:

Location:

Reporting To:

1. Job Purpose

To develop, monitor, and control project schedules, resource plans, and progress reporting for industrial civil construction projects. The Planning Engineer ensures timely project execution by coordinating with site teams, engineering, procurement, and management.

2. Key Responsibilities

A. Project Planning & Scheduling

• Prepare baseline project schedules using MSP based on drawings, quantities, BOQ, and contract scope.
• Develop Work Breakdown Structure (WBS), activity sequences, and critical path.
• Prepare resource-loaded schedules for manpower, materials, and equipment.
• Prepare look-ahead programs (1-week, 2-week, monthly).

B. Progress Monitoring & Control

• Monitor daily/weekly/monthly progress and compare actual vs. planned.
• Identify deviations, delays, and risks impacting schedule.
• Update project schedules and maintain as-built records.
• Conduct critical path and delay impact analysis regularly.

C. Reporting & Documentation

• Generate periodic MIS reports, dashboards, and progress presentations.
• Maintain all planning-related documentation, logs, and records.
• Prepare productivity analysis and variance reports.
• Prepare and submit delay analysis, extension-of-time (EoT) supporting documents as required.
• Making. Monitoring and improving S curve analysis

D. Resource & Material Planning

• Prepare material requirement plans (MRP) based on project demand.
• Coordinate with procurement for timely availability of materials.
• Forecast manpower/equipment needs and monitor utilization vs. plan.

E. Coordination & Communication

• Coordinate with engineering, procurement, QA/QC, and site execution teams for schedule alignment.
• Attend internal and external meetings for progress review (daily, weekly, monthly)
• Present schedule updates, bottlenecks, and mitigation proposals to management.
• Coordinate with subcontractors for planning inputs and progress reporting.

F. Risk Management & Mitigation

• Identify potential risks, constraints, and delays.
• Prepare recovery schedules and catch-up plans. (mitigation plan)
• Recommend corrective actions to Project Manager.

3. Required Skills & Competencies

• Strong knowledge of project planning and control techniques.
• Hands-on experience in MS Project.
• Excellent analytical and forecasting abilities.
• Proficiency in Excel, Power BI, and data-driven reporting (preferred).
• Strong understanding of industrial civil construction activities (foundations, RCC, structural, utilities, external development, etc.).
• Knowledge of contractual requirements and EoT processes.
• Must be able to articulate the tender terms and conditions while making EoT claims
• Strong communication, coordination, and presentation skills.
• Ability to work under pressure and meet deadlines.

4. Qualifications

• Bachelor’s Degree in Civil Engineering (BE/B.Tech).
• Hands on with MSP (mandatory).
• 7–10 years of relevant experience in planning for industrial construction projects.

5. Key Performance Indicators (KPIs)

• Schedule adherence and accuracy.
• Quality of progress monitoring and reporting.
• Timeliness in identifying delays and proposing mitigation.
• Accuracy of resource and material planning.
• Internal and client satisfaction with planning deliverables.

6. Additional Requirements (If Applicable)

• Experience in fast-track industrial or EPC projects.
• Exposure to cost control and budgeting (added advantage).
• Willingness to travel and work from site as required.

KPI for Planning Engineer – Civil (Industrial Construction, 7–10 Years Experience)

1. Project Planning & Scheduling

Baseline Schedule Preparation Accuracy

Quality, completeness, and logic of baseline schedules submitted within agreed timelines.

Target: 100% alignment with project scope, drawings, BOQ, and contract requirements.

Schedule Update Timeliness

Frequency and punctuality of weekly/fortnightly/monthly schedule updates.

Target: 100% updates submitted by due date.

Schedule Variance Monitoring

Ability to identify critical path delays and variances proactively.

Target: Delay identification and reporting within 48 hours of occurrence.

2. Progress Monitoring & Reporting

Accuracy of Progress Measurement

Correct physical progress calculation using WBS, weightage, and approved measurement norms.

Target:

Quality of MIS/Reports

Clarity, completeness, and analysis depth in daily/weekly/monthly reports.

Target:

Dashboards & Analytics Utilization

Use of analytical tools (Excel, Primavera, Power BI, etc.) to enhance reporting quality.

Target:

3. Resource Planning & Optimization

Material Planning Accuracy

Timely generation of material requirement plans (MRP) based on schedule.

Target:

Manpower & Equipment Forecasting

Realistic resource loading and levelling aligned with schedule.

Target:

Cost vs. Schedule Alignment

Support in maintaining productivity and controlling time-related costs.

Target:

4. Coordination & Communication

Interdepartmental Coordination Efficiency

Timeliness and effectiveness of coordination with engineering, procurement, and site teams.

Target:

Client & Consultant Interaction

Professional presentation of schedule, progress, and delay analysis.

Target:

5. Risk Management & Mitigation

Risk Identification & Logging

Timely identification of schedule-related risks and constraints.

Target:

Mitigation Proposal Quality

Practical, implementable solutions for delay mitigation and recovery schedules.

Target:

6. Contractual & Documentation Control

Alignment with Contractual Requirements

Compliance with planning deliverables as per contract/SOW.

Target:

Extension of Time (EoT) Support

Preparation of delay analysis, substantiation, and event logs.

Target:

7. Software & Technical Proficiency

MSP Proficiency

Quality of schedule logic, coding, WBS structure, and reporting.

Target:

Digital Tools Usage

Use of spreadsheets, Power BI, ERP, or other tools for analytics and reporting.

Target:

8. Safety, Quality & Compliance (Planning Perspective)

Incorporation of Safety Milestones

Integration of HSE requirements into schedule.

Target:

Quality Checks Integration

Inclusion of inspection/test plan milestones and hold points.

Target:

Overall Performance Score (Optional Weighted KPI Model)

KPI Category                                               Weightage

Project Planning & Scheduling                     25%

Progress Monitoring & Reporting                20%

Resource Planning                                        15%

Coordination & Communication                  15%

Risk & Mitigation                                          10%

Contractual & Documentation                      10%

Technical Proficiency               5%