Operations Manager Interior Fit-Out

OPERATIONS MANAGER

As an Operations Manager, you will be responsible for overseeing multiple projects, ensuring

alignment with company goals, and driving successful project execution. This leadership role

involves strategic planning, risk management, team coordination, and financial oversight. You will

act as the primary link between the client, site team, internal departments and management team,

ensuring seamless communication and operational efficiency across all project activities.

1. Define overall project strategy, ensuring alignment with company’s financial and quality and

objectives.

2. Develop detailed master schedules for interior fit-out works, including micro-level activity

planning and weekly/monthly look-ahead schedules.

3. Monitor daily site progress, identify schedule deviations, and adjust timelines for field

constraints, procurement delays, or design changes.

4. Assist the contracts and procurement team in bidding, negotiation, and finalization of major

contracts/ purchase orders.

5. Follow-up and track issuance of purchase orders/ subcontract orders in coordination with

procurement and contracts teams with reference to project schedule.

6. Approve material requisitions from site, track delivery status, logging of GRNs (Goods

Received Notes), and site stock inventory with assistance from procurement and site teams.

7. Oversee billing engineer for client billing and ensure timely submission and certification of

RA/ Milestone bills, raising of tax invoice and follow-up on payment from client.

8. Oversee billing engineer in the preparation and audit of subcontractor bills to ensure

accuracy, compliance, and timely payments. Coordinate with Accounting and Contracts

teams for Subcontractor and Vendor Invoice Tracking and Payments.

9. Function as primary link between site and office teams ensuring effective communication

across departments, including Estimation, Design, Construction Operations, Contracts,

Material Procurement, and Finance.

10. Conduct cost variance analysis, identify potential overruns, and manage project cost

accounts, including labor, materials, subcontractor claims, and equipment.

11. Implement and maintain Quality at site, overseeing punch-list preparation and correction

with assistance from design and site teams.

12. Maintain documentation and photographic evidence for all quality inspections.

13. Manage preparation of final project deliverables/ handover documentation, ensuring all

contractual obligations are met and client expectations are exceeded.

SAMPLE

Extra Items and Change Order Reports

Provide a summary of change requests, including scope, budget, and timeline changes; analyze the

impact of these changes on the overall project; and report the status of change order approvals and

implementation plans.

Ensure timely approvals from Client, Architect and/ or PMC, including any concerns or issues raised

with reference to the extra items/ change orders.

Weekly Progress Reporting

Weekly reporting to Director of Operations of all assigned projects, including completion percentage

and milestone achievements; summarize tasks completed during the week; outline the plan for the

next week, highlighting key activities and targets; and report any problems encountered along with

steps taken to resolve them.

Monthly Reporting

Monthly Management reports to Managing Director that provide detailed progress of all assigned

projects with

 Schedule Reporting- Critical Path timelines, work completed previous month vs work

planned for next month- include any bottlenecks/ challenges faced.

 Project Finance Reporting- include budget vs. actual expenditure, cost variances, and cash

flow analysis, Client and Subcontractor billing progress with reference to actual work done

 Site Conditions Reporting- Updates on labour, equipment, and material usage, summarized

quality inspections, issues found, and corrective actions taken

 Site Safety Reporting- Safety review of safety incidents, safety audits, and compliance with

safety protocols.

Project SPOC for External Stakeholders

Facilitate Communication and maintain quality relationships with key clients/PMC/ Architect/ other

stakeholders, addressing major concerns and ensuring client satisfaction.

Ensure compliance with all reporting standards required by project stakeholders.

Job Location: Pune

Contact: praseetha@siplprojects.in/9540344133