Purpose of Job: This role manages export documentation, logistics, and customs compliance for international shipments. Responsibilities include preparing documents, coordinating shipments, ensuring customs clearance, and managing logistics costs. Principal Accountabilities: Export Documentation Document Preparation: Prepare and review all export documentation such as commercial invoices, packing lists, certificates of origin, proforma invoices, and shipping bills. Draft and process Letters of Credit (LC), ensuring compliance with its terms. Create and submit export declarations in line with customs requirements. Handle country-specific documentation, including 3rd Party quality certifications. Verification and Accuracy: Verify product details, quantities, HS codes, and other specifications to ensure document accuracy. Cross-check that documentation aligns with buyer and government requirements, avoiding delays or rejections. Coordination: Liaise with internal departments (e.g., production, central warehouse logistic and finance teams) to gather necessary information. Collaborate with freight forwarders, shipping lines, and customs brokers for smooth processing of shipments. Compliance Management: Stay updated on changes in international trade regulations, customs laws, and industry standards. Handle duty exemptions, licenses, and certifications as required. Ensure documents comply with INCOTERMS, export-import policies, and free trade agreements (if applicable). Record Maintenance: Maintain meticulous records of all export documents for audit, banking and future reference. Ensure proper archiving and easy retrieval of documents. Data Analysis with Advanced Excel: Use Advanced Excel to analyze export data, such as shipment timelines, invoice details, and payment reconciliations. Prepare pivot tables, VLOOKUPs, and conditional formatting to monitor outstanding shipments and generate actionable insights. Automate repetitive tasks like data reconciliation through macros. Logistics Coordination Shipment Planning and Execution: Develop and manage shipment schedules in collaboration with production, sales, and central warehousing teams. Select appropriate transportation methods (sea, air, or road) based on delivery timelines, cost, and customer preferences. Coordinate with freight forwarders, shipping companies, and third-party logistics providers for the smooth execution of shipments. Vendor and Partner Management: Negotiate freight rates, shipping terms, and service contracts with logistics providers. Evaluate the performance of logistics partners and recommend improvements or alternative vendors as needed. Real-Time Monitoring: Track shipments through various stages and provide timely updates to stakeholders and customers. Troubleshoot and resolve logistical issues, including delays, route changes, demurrage or damages during transit. Cost Optimization: Monitor and control shipping costs, demurrage, detention charges, and other logistics expenses. Propose cost-saving measures such as consolidation of shipments or alternate routing options. Customs and Regulatory Compliance Customs/Banking Handling: Collaborate with customs brokers to ensure timely clearance of goods. Prepare and submit accurate customs declarations, ensuring proper classification and valuation. Handle duty drawbacks, exemptions, or special incentives offered under Indian export policies. Timely submission of shipped documents in bank as per LC terms Handle end to end closer of shipping bills on EDPMS site Timely compliance of ECGC data Regulatory Updates: Stay informed about international sanctions, restricted party screening, and product-specific regulations. Monitor compliance with anti-dumping duties, restricted goods lists, and other regulatory provisions. Languages Fluency in English and regional languages (spoken and written). Qualifications & Experience Required: Bachelor’s degree (with 10+ Years of Experience) in Exports Documentation & Logistics, International Business, Supply Chain Management, or related field. Certifications (Preferred) Diploma or certification in Export-Import Management, Logistics, or Supply Chain. Advanced training in customs regulations or trade compliance. Advanced Excel (Macros, VLOOKUP, data analysis tools). Skills Required for the Job: Technical Expertise Proficient in export documentation processes, customs clearance procedures, and logistics operations. Deep understanding of INCOTERMS, trade finance instruments (e.g., LC, bank guarantees), ECGC, EDPMS and trade laws. Experience with ERP systems (e.g., SAP, S4HANA) and logistics software for shipment tracking. Knowledge of freight cost analysis, route optimization, and inventory control. Problem Solving Strong analytical skills to resolve shipment-related challenges, such as rerouting, delays, or cost overruns. Communication And Interpersonal Skills Ability to effectively communicate with a diverse group of stakeholders, including international clients, shipping agents, and government officials. Proficiency in report generation and presentation for internal and external stakeholders. Attention to Detail High accuracy in preparing, verifying, and managing complex export documents. Adaptability and Time Management Capability to manage multiple shipments simultaneously in a fast-paced environment. Prioritize tasks to meet deadlines under tight schedules. Powered by Webbtree Show more Show less