Human Resource and Admin Officer

"This position is a re-advertisement. Candidates who applied previously need not reapply."

About APSS Foundation

Achchhe Padosi Samajik Seva Foundation (APSS Foundation), formerly known as Global Foundation of Good Neighbors – India Chapter, is a non-profit organization dedicated to advancing child protection, education, women’s empowerment, livelihood promotion, and community development.

We collaborate with diverse partners to strengthen community resilience, promote inclusive growth, and create sustainable opportunities for underprivileged children, youth, and women.

Our work is rooted in transparency, accountability, and collaboration to deliver measurable social impact across India.

Position: Admin & HR Officer

dynamic, detail-oriented, and people-focused professional

Key Responsibilities

Human Resource Management

• Manage the complete recruitment cycle: drafting JDs, posting vacancies (LinkedIn, NGOBOX, DevNet, Naukri, etc.), screening applications, coordinating interviews, and maintaining records.
• Maintain and update staff databases, personnel files, and organizational HR records.
• Facilitate employee onboarding, induction, and exit processes.
• Oversee attendance, leave tracking, and preparation of monthly HR reports.
• Support performance management, staff engagement, and capacity-building initiatives.
• Ensure compliance with HR policies, statutory regulations, and labor laws.
• Represent the HR/Admin department in meetings, reviews, and inter-departmental coordination.
• Prepare HR-related presentations, reports, and data for management use.

Administration & Operations

• Supervise day-to-day office operations and logistics support.
• Manage 

  ticketing, hotel bookings, and travel arrangements

   for workshops, field visits, and events.
• Coordinate 

  conferences, training sessions, and staff workshops

   (venue, logistics, communication).
• Handle 

  fleet management

  , ensuring vehicle scheduling, maintenance, and documentation.
• Oversee 

  procurement and vendor management

   — quotations, purchase orders, negotiations, and contracts.
• Maintain updated records of 

  assets, inventory, licenses, AMC renewals

  , and administrative agreements.
• Support finance and program teams with administrative documentation and audit compliance.

Core Competencies (for Admin & HR Officer)

• Attention to Detail:

   Ensures accuracy and compliance in documentation, records, and reporting.

• Organizational Efficiency:

   Manages time, priorities, and workflows to meet multiple deadlines effectively.

• Interpersonal Communication:

   Builds positive relationships and communicates clearly with staff, vendors, and partners.

• Problem-Solving:

   Identifies operational challenges and proposes practical, timely solutions.

• Negotiation and Coordination:

   Manages vendors, logistics, and procurement efficiently to ensure value for money.

• Team Collaboration:

   Works cooperatively across departments to support smooth office and HR functions.

• Confidentiality and Integrity:

   Handles sensitive employee and organizational information with discretion.

• Adaptability and Learning:

   Quickly adapts to new systems, technologies, and organizational processes.

Required Skills & Qualifications

• Bachelor’s or Master’s degree in HR, Business Administration, or a related field.
• Minimum 

  3–5 years of experience

   in HR and Administration (preferably in NGO/development sector).
• Strong organizational, coordination, and 

  presentation skills

  .
• Proven ability in 

  negotiation, vendor management, and logistics handling.

• Excellent written and verbal communication skills.
• Proficiency in 

  MS Office

   (Excel, Word, PowerPoint) and experience with HRMIS or database tools.
• Knowledge of 

  labor laws, HR policies, and statutory compliances.

• Ability to multitask, maintain confidentiality, and work collaboratively across departments.

Safeguarding Commitment

safeguarding and protecting the rights of children, youth, and vulnerable adults.

background checks and reference verification

Note:

Canvassing at any stage of the recruitment process will lead to disqualification.

This position is a re-advertisement. Candidates who applied previously need not reapply.