Responsibilities
Strategy, Planning, SOPand GuidelinesTechno-Commercial Strategy and Initiatives► Understand the Techno-Commercial strategy and provide directions for planning for CPO/BU/ Site► Contribute to the design of Techno-Commercial organization structure at CPO/ BU/ Site level► Spearhead strategic initiatives in own area of work (Group-wide/ CPO specific BU specific/Site specific) as per planCore ProcurementPurchase Requisition (PR) Review► Establish the process of PR Review; Oversee accuracy and correctness of already approvedPRs and check if procurement can be made► Lay down over-arching guidelines for different procurement methods depending on typeof material/ services to be procured, nature of PR (normal vs. emergency PR, availability ofrate contract, value, delivery timeline etc.; Careful review and approval of procurementmethod chosenCategory Analysis► Based on business plan, lead long term demand projections (three years) for key categoriesat CPO/ BU/ Site level, and define category-wise sourcing strategy► Review procurement plan for all categories basis the long-term procurement strategyStrategic Sourcing for Capex, Opex, Bulk Material & Services► Devise framework for vendor selection by defining the evaluation criteria and biddingprocess depending on the nature of the category► Oversee the vendor evaluation process as per the set framework; provide necessaryguidance in identification of vendors as and when required► Lead preparation of commercial estimate by identifying elements for direct & indirect costs,overhead, profit margins and contingency, if any, using standardized estimation templates► Direct and oversee evaluation of technical and commercial proposals from bidders and helpfinalize the most appropriate vendor by managing negotiation discussions► Ascertain Note for Approval (NFA) for selected bidder (vendor) is duly prepared andapproved as per DoA for multiple categoriesContract Preparation and Order Placement► Define the contract formulation protocol and standard templates covering common clauses► Ascertain timely set-up of approved contract record within the ERP system► Oversee the process of obtaining Advance Bank Guarantees/ Contract Performance BankGuarantee (ABG/CPBG)/ Customs related documents from vendor as per requirementsProcurement Through Rate Contracts
► Ascertain timely issue and record upload on ERP of rate contracts based on approved NFA► Lead and manage preparation of Purchase Order (PO) / Service Order (SO) forprocurement under valid rate contractAssociated ProcurementActivitiesPost Order Management► Define the framework for handling change order (including quantity/ rate variation, extraitems, Time Extensions etc. as required) as well as query management (from vendor as wellas internally)► Ensure timely preparation of billing break up and maintain in SAP PO► Oversee contract closure and take necessary actions► Contribute to management of inbound logistics services for Ex-Works Domestic Supplies atBU Level► Ensure contingency plans are in place for exigency business requirementsCommercial Due Diligence for M&A or any new business opportunity► Lead interaction with target entities for mergers & acquisitions due diligence regarding takeoverof third party assets► Identify requirements and define the process of obtaining clearances and documentationfor taking over assets from target entities► Provide key commercial inputs for any new business opportunities or business case. Itincludes providing contracting structure having an optimal tax impact, project/ packageestimates (project, budgets, etc.)Supplier ManagementSupplier/ Vendor Identification and On-boarding► Determine the vendor evaluation criteria for the different categories and guide the categoryleads in identification of suitable criteria as per the unique requirements► Oversee timely updating and maintenance of data and documents pertaining to approvedvendorsSupplier/ Vendor Performance Management► Spearhead vendor segmentation criteria and subsequent preparation of vendorsegmentation matrix based on annual spend with the vendor and risk associated with thevendor► Ascertain preparation of vendor performance evaluation criteria and frequency for eachvendor segment► Establish the process and underlying tools for performance measurement; Determineguidelines for dealing with unsatisfactory performanceSupplier/ Vendor Engagement► Establish strategic partnerships with suppliers which will benefit Adani from a long-termperspective and effectively leverage them for value additions to businessData management► Lead data analysis related to various procurement activities (e.g. commodity analysis,supplier debugging, etc.) for respective categories and guide Category Leads to identifyopportunities to improve efficiency and value► Determine interventions basis the data analytics performed and oversee implementation byCategory Leads for their respective categoriesGovernanceGovernance and Audit Management► Monitor and ensure adherence to defined governance protocols across categoriesmanaged; Report on KPIs to measure success of Techno-commercial governance in team► Lead analysis of audit findings for categories managed and ensure that corrective measuresare taken to address identified gapsRisk Management► Identify all procurement risks for different categories (using master list of procurement risk,supply market analysis, long term procurement plan, annual procurement plan and projectrisk register)► Evaluate & prioritize the identified risks on their likelihood, impact and controllability► Oversee preparation of risk mitigation planPeople Management► Set goals, review performance and provide feedback to team members to ensure amotivated and committed team► Identify development needs of team members and develop Individual Development Plans(IDP)► Develop team members on current and future functional focus areas aligned to thecapability matrix and IDP guidelines► Foster an environment of learning, excellence and innovation within the teamQualifications
More than 18 years of experience of category procurement management with minimum 5 years of experience ofmanaging small-mid-sized teams
