Finance Manager - Procure to Pay

About Us:

Good Business Lab is an independent, non-profit labor innovation company. We use rigorous academic research to prove that worker well-being programs have business impacts. We develop market-ready, scalable interventions that benefit both workers and businesses. Our goal is to disrupt the traditional notion of business and show that worker well-being can be a good business practice.

The founders of the lab are Ach Adhvaryu - Professor of Economics and Director of 21st Century India Center at the School of Global Policy and Strategy, UC San Diego (www.achadhvaryu.com), Anant Ahuja-head of Organization Development at Shahi Exports Pvt. Ltd., and Anant Nyshadham- Assistant Professor of Business Economics and Public Policy at the University of Michigan (www.anantnyshadham.com).

Role:

Location:

Start date:

Length of Commitment:

About the role

The role will support the Finance Team by providing expertise on Procure to Pay end-to-end processes (Procurement, Vendor Management, Contract Management, Invoice Processing, Reconciliation, Purchase Orders, Expense

claims/Reimbursements, etc.). The role will act as a subject matter expert and will lead the development and implementation of processes and policies.

Overall responsibility

Process Improvement:

systems and processes, focusing on increasing accuracy, efficiency, and

cost-effectiveness.

Documentation Management:

record-keeping are maintained systematically in accordance with funder

requirements and organizational standards.

Performance Monitoring:

organization.

Compliance Assurance:

Stakeholder Collaboration:

requirements, define process objectives, and develop purchasing plans that align with organizational goals.

Procurement

• Refine and implement end-to-end procure-to-pay process vision/roadmap
• Monitor procure-to-pay process performance & identify opportunities for improvement
• Promote a process-oriented culture and promote best practices across the organisation.
• Ensure compliance with local and international procurement laws and regulations, including anti-bribery, anti-corruption, and trade laws.
• Lead the sourcing activities, including the bid/tender process based on the procurement category
• Collaborate with all stakeholders to gather requirements and define process objectives and purchasing plans
• Communicate well and build a rapport with different stakeholders to understand different team needs and provide the required support
• Implementing, and controlling contract and price negotiations to optimize costs
• Coordinate benchmarking processes to ensure requests align with procurement policies and procedures.
• Lead the negotiation process with suppliers during the Sourcing process
• Leverage digital procurement tools and automation to streamline the procure-to-pay process, improve efficiency, and reduce manual interventions.
• Coordination of the contract with responsible departments (treasury, legal, IP, data protection, accounting, technical and other specialists).
• Implementation of a database of all suppliers by their categories.
• Implementation of a database for contracts management
• Management and control of Vendor Master Data to proceed with payment.
• Maintain the Vendor Master Data/Updates/New Vendor Setup.
• Utilize data analytics and reporting tools to track procurement performance, vendor performance, identify cost-saving opportunities, and drive insights into procurement strategies.

Accounts Payable (AP)

• Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices.
• Resolving purchase orders, reviewing contracts and invoices, analyzing discrepancies and documentation; and issuing purchase order amendments when required
• Charges expenses to cost centers by analyzing invoices, and contracts and liaising with the relevant stakeholders
• Verifies vendor accounts by reconciling monthly statements and related transactions.
• Follow up with requester/approver for invoice approvals
• Coordinating credit card payments and monitoring cost allocation to the respective cost centers
• Processing Staff & Vendors Reimbursements, ensuring it aligns with GBL Policies and/or contractual requirements

Travel Management

• Overseeing team travel and accommodation bookings and ensuring they are compliant with our Travel Policy
• Implementing new systems to streamline the travel management process
• Suggest improvements to the Travel Policies and procedures

What should you be comfortable with?

A dynamic environment with competing priorities.

Working within a global team with shared responsibilities.

Independently coordinating with coworkers to accomplish goals.

Being resourceful in new environments and scenarios.

Problem-solving in high-pressure environments.

Who are you?

Ideally you have:

• A Bachelor's Degree in accounting, finance or business administration
• 8+ years of work experience in P2P domain, accounting, and financial management or a related field.
• Proficient in GST and TDS matters
• Excellent stakeholder management and communication skills
• Flexibility to work within different time zones
• Proficiency in computer skills; excellent MS office knowledge
• Experience in ERP software and procurement software (e.g. Coupa, Oracle, AP Ariba etc)

Additionally:

• Work experience within a not-for-profit environment is a plus
• Experience working within an international team
• Chartered Accountant (CA) certification is a plus
• US taxation experience is a plus

Why work with us

As a member of the Finance team, you will be a part of a small team of smart,

purpose-driven, and motivated people, which will give you a chance to try new things, take initiatives, make mistakes, and grow. Be prepared to try and work on multiple things at a time. Each employee at GBL, if willing, gets to work across verticals and different aspects of the organization.

Perks of working with us

There are plenty of benefits at GBL, here are some examples:

Flexible leave policy

maintaining a healthy work/life balance. GBL encourages managers and leadership to set the example by taking time off when needed and ensuring their team

members do the same. We don't have a strict limit on paid leaves, only suggested ( extremely liberal) averages.

Flexible working hours:

Training and Development:

programs.

GBL Care Systems:

wellbeing of our team members and creating a thriving work environment

because that gives us, together, the best chance at achieving our shared mission and sparking joy at work. We do this by partnering with organizations such The

Mindclan, Therapize among others for workshops and other wellbeing related

initiatives.

Growth-oriented review policy:

development of their team members. This can be achieved through practices

inspired from coaching philosophy.

Recent projects and blog posts

To acclimatize yourself with some of our work, you can read our blog posts on Medium, and also go through our LinkedIn, Facebook, Twitter, and Instagram.

The process

We are glad you’re interested in applying for this role!

After each step, we decide whether to invite you to the next one. Our interview process for this role has the following steps:

1. CV and cover letter screening

2. Introductory First-Round Interview

3. Take-home assignment

4. Fit Interview