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Job Summary: We are looking for a highly organized and proactive Executive Assistant to enhance business operations, streamline communication, and drive project execution. This role will be responsible for coordinating cross-functional activities, ensuring timely follow-ups, managing reporting, and supporting operational and strategic initiatives. The ideal candidate should be detail-oriented, proactive, and capable of handling project management, execution oversight, administrative coordination, and operational support to ensure business efficiency. Key Responsibilities: 1️⃣ Follow-ups & Execution Coordination Follow up on tasks assigned to team members, ensuring they progress as planned and are completed on time. Ensure clients receive deliverables on time, check for feedback, and address any follow-up actions required. Identify and resolve roadblocks by diagnosing leadership or process-related challenges. Act as a bridge between leadership, employees, and external stakeholders to facilitate execution. Ensure accountability across teams by tracking action items and escalating when needed. 2️⃣ Project Management Ensure client-related projects meet timelines and expectations, addressing any concerns proactively. Plan, track, and execute projects to align with business objectives. Work closely with various departments to streamline implementation and workflow integration. Monitor project progress, manage timelines, and provide regular updates to leadership. Identify risks, propose solutions, and ensure project continuity. Assist in the development and refinement of business processes for improved efficiency. 3️⃣ Operational Coordination & Support Ensure smooth execution of operational and cross-departmental activities. Facilitate communication and coordination between teams to improve efficiency. Support process optimization and implementation of business workflow improvements. 4️⃣ Reporting & Documentation Compile and maintain reports, company records, and project documentation. Organize data, develop dashboards, and track key performance metrics. Ensure accurate and timely reporting for better decision-making. 5️⃣ Ad-Hoc & Strategic Support Provide assistance in special projects, urgent tasks, and operational priorities. Offer professional and personal scheduling support to leadership as needed. Contribute to the implementation of new initiatives and strategic improvements. Skills & Qualifications : Experience: 2-7 years in Executive Assistance, Operations Coordination, or Project Management roles. Preferred: Background in financial consulting or commerce is beneficial but not mandatory. Technical Skills: Strong proficiency in MS Office (Excel, Word, PowerPoint, Outlook); experience with project management or accounting tools is a plus. Communication: Excellent verbal and written skills with the ability to follow up effectively. Organizational Abilities: Strong time management, prioritization, and multitasking skills. Problem-Solving: A proactive mindset with the ability to identify inefficiencies and drive solutions. Professionalism: Ability to handle confidential information and represent the company effectively. Show more Show less
