Executive Assistant to Chief Executive Officer

This is not a routine “assistant” job. This is the closest seat to the founder across two high-velocity businesses:

• Phi Brands (Brand Strategy + Creative + Consulting)
• Purple Chariot Weddings (Wedding Planning + Execution)

You’ll function as the founder’s thinking partner, ensuring structured execution, smooth coordination, sharp communication, and high-efficiency operations across all ongoing projects.

If you’re smart, proactive, and hungry to learn, this role will accelerate your career faster than any typical corporate job.

• Manage the founder’s calendar with precision

• Prioritise meetings, shoots, strategy sessions, and travel.

• Prepare daily briefs & next-day action plans.

• Protect the founder’s time by filtering low-value tasks.

• Track client deliverables, timelines, and bottlenecks

• Liaise between creative, wedding, ops, and production teams

• Ensure all teams stay aligned and accountable.

• Maintain project dashboards and status sheets.

• Draft structured emails, WhatsApp updates, and follow-ups.

• Join key meetings with the founder or attend on his behalf.

• Prepare minutes, action lists, and follow-through plans

• Coordinate with clients and vendors professionally.

• Build and implement SOPs.

• Manage documents, agreements, proposals, and billing inputs.

• Oversee and guide the back-office admin on routine tasks.

• Keep internal systems organised and up to date.

• Research brands, markets, consumer trends, and competition

• Prepare briefing packs before important meetings.

• Support pitches and campaign development with structured inputs

• Convert raw information into crisp, usable insights.

• Willingness to travel for shoots, weddings, events, recce, and projects

• Assist with on-ground coordination when required.

• Ensure founder logistics and project logistics are in sync.

Post-Graduation / Graduation from a reputed college from a Tier-1 or Tier-2 institute

Accepted specialisations:

• Operations

• General Management

• Excellent written and spoken communication

• Strong organisational and coordination ability

• Ability to understand instructions once, not repeatedly

• Fast-thinking and proactive problem-solving

• High comfort with multi-tasking

• Good grip on Excel, PowerPoint, and Google Suite

• Ability to manage multiple streams of work simultaneously

Must be able to:

• Use AI tools (ChatGPT, Gemini, Perplexity, etc.) daily

• Summarise information, draft content, and create briefs.

• Automate repetitive tasks and structure data.

• Build effective prompts

• Use AI as a productivity multiplier, not an experiment.

• Presentable & good dress sense

• Confident with clients and seniors

• High ownership + reliability

• No ego, high accountability

• Fast learner with strong memory

• Trustworthy with sensitive information

• Comfortable with speed, deadlines, and pressure

• Candidates are required to have and use their own laptop and mobile device for day-to-day work at the office.
  

• Direct mentorship from a founder with 27 years’ experience

• Hands-on exposure to branding, strategy, operations, weddings, and creative production

• Chance to attend shoots, client meetings, and high-stakes sessions

• A fast-track path to roles such as:

• Project Manager

• Operations Lead

• Business Manager

• Senior Coordinator