Posted:1 day ago|
Platform:
On-site
Full Time
Purpose of the role:
Provide high-caliber administrative and strategic support to Pallavi, enabling efficient execution of
day-to-day responsibilities and long-term initiatives. Act as a trusted partner to streamline
communications, manage priorities, and drive special projects.
Detailed Responsibility:
● Calendar & Travel Management: Coordinate a complex, multi-time-zone schedule, including
board meetings, investor calls, retail site visits and off-site events; arrange detailed travel
itineraries and accommodations.
● Communications: Draft, proofread and manage correspondence (emails, presentations, memos)
on behalf of Pallavi; serve as a gatekeeper to prioritize and route inquiries.
● Meeting Coordination: Prepare meeting agendas, collate briefing materials and take concise
action-oriented minutes; follow up on deliverables with cross-functional teams.
● Project Support: Drive special projects—retail expansion rollouts, investor due diligence, strategic
partnerships—by tracking milestones, coordinating stakeholders and surfacing risks.
● Information Management: Maintain organized digital and physical filing systems for contracts,
term sheets, board materials and confidential documentation; ensure data integrity and security.
● Stakeholder Liaison: Act as first point of contact for internal leadership, investors and external
partners; cultivate relationships with discretion and professionalism.
● Operational Excellence: Identify process improvements to enhance the efficiency of the Founder’s
Office; implement tools (Asana, Notion, Slack workflows) to automate routine tasks.
Key Competencies:
Job related (Functional/ Technical) Behavioral Competencies:
● Expert in calendar systems (Google Calendar/Outlook), travel-booking platforms
● Exceptional organizational skills, high attention to detail and the ability to and MS Office (Word, Excel, PowerPoint) or Google Workspace.
● Strong communication, discretion handling confidential matters and a collaborative, “get-it-done” attitude.
● Familiarity with project-management tools (Asana, Notion, Trello) and basic data reporting.
Experience:
● Mandatory
o 5 years as an Executive or Personal Assistant supporting C-suite executives, preferably in a
high-growth startup or fast-paced environment.
● Desirable -
o Exposure to retail, e-commerce or consumer brands.
o Experience coordinating investor or board-level activities.
Educational Qualification:
● Mandatory - Bachelor’s degree in Business Administration, Communications or related field.
PALMONAS
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