Executive Assistant to Chief Executive Officer

Role Overview

We are looking for a highly organized and proactive Executive Assistant to support our CEO in managing a dynamic schedule, global communications, and business priorities. This is a full-time, remote position, ideal for someone detail-oriented, discreet, and comfortable working in a high-growth, international environment.

Responsibilities

• Manage the CEO’s calendar, schedule, and coordinate meetings

• Prepare briefings, agendas, meeting notes, and follow-ups for meetings

• Track action items from meetings and assist with creating documents, presentations, and reports. 

• Organize and maintain the CEO’s inbox, draft emails, and follow up with clients and internal teams. 

• Coordinate travel arrangements, visas, itineraries, and logistics. 

• Assist in event organization, board meetings, and company functions. 

• Maintain filing systems, databases, and documentation for easy retrieval.

What We’re Looking For

• Excellent written and spoken English communication skills.

• 2+ years of experience as an Executive Assistant, Personal Assistant, or Virtual Assistant.

• Strong organizational and multitasking skills, able to manage multiple moving parts.

• Tech-savvy: confident using Google Workspace, Zoom, Slack, and similar tools.

• Discretion and professionalism in handling confidential information.

• Ability to work independently and anticipate needs before they arise.