Executive Assistant to Chief Executive Officer

Job Title: Executive Assistant to CEO

Company:

Location:

Experience Required:

Employment Type:

About Inspire Global Ventures (IGV)

Inspire Global Ventures (IGV) is a fast-growing digital commerce company building

high-impact brands across global markets. We combine performance marketing,

experimentation, and strong execution to scale brands quickly and sustainably. We move

fast, stay organized, and work with full ownership across teams.

About the Role

The Executive Assistant will directly support the CEO by taking full ownership of

coordination, scheduling, communication, and daily organization. This role reduces

operational noise, ensures timely follow-ups, and keeps the CEO focused on strategy and

growth. You will become the central point between the CEO, team, and partners—making

sure nothing is missed and everything moves on time.

90-Day KRAs (Key Outcomes)

✔ CEO calendar, tasks, and priorities managed smoothly every day

✔ CEO’s Asana workspace fully organized, updated, and cleaned daily

✔ Act as the main communication touchpoint for CEO ↔ team, vendors, partners

✔ End-to-end meeting management (notes, tasks, follow-ups, tracking)

✔ CEO fully supported in organization, reminders, planning, and daily operations

Primary Responsibilities

Daily Responsibilities

• Manage and update the CEO’s daily calendar
• Prioritize and organize the CEO’s Asana tasks
• Attend all CEO calls and take structured notes
• Convert meeting notes into action tasks and follow-ups
• Maintain communication flow across all departments
• Handle low-value admin tasks to protect the CEO’s time
• Prepare next-day CEO schedule every evening
• Track all reminders, deadlines, and recurring tasks

Weekly Responsibilities

• Prepare the weekly CEO execution plan
• Review progress of all CEO-led projects
• Coordinate async communication across departments
• Organize leadership and cross-team meetings
• Track all pending follow-ups and ensure closure
• Coordinate hiring-related activities with HR
• Keep CEO’s documents, SOPs, and files well-organized
• Weekly housekeeping of Asana, calendar, and meeting logs

Skills & Competencies Required

Technical Skills

• Strong Asana or task management tool knowledge
• Calendar management
• Meeting documentation & note-taking
• Communication coordination
• Basic documentation & Excel/Google Sheets

Soft Skills

• Extremely well organized
• Strong communication & follow-up ability
• High ownership and accountability
• Calm under pressure
• Ability to manage multiple moving parts

Experience & Qualifications

• 2–5 years as an EA, Operations Executive, Coordinator, or similar role
• Any graduation degree
• Portfolio required: No
• Tools: Asana, Google Workspace, Slack, Zoom

  Reporting Structure

Reports To:

Works Closely With:

KPIs (Performance Indicators)

• Calendar accuracy & zero scheduling conflicts
• Speed and clarity of communication follow-ups
• Asana task hygiene and CEO workspace organization
• Meeting notes accuracy and task completion rates
• Reduction of CEO operational load

What You Can Expect at IGV

• Supportive and fast-paced work culture
• High ownership and real impact on company execution
• Exposure to leadership-level work
• Weekly feedback to help you grow
• Chance to work closely with global eCommerce operations

How to Apply

• Send your resume to:

  roshani@inspireglobalvenutre.com

Equal Opportunity Statement

• IGV is an equal opportunity employer and values diversity. We welcome applicants from all
• backgrounds and identities.

Hiring Note

• Only shortlisted candidates will be contacted for further steps in the hiring process.