Executive Assistant to Chief Executive Officer

EA to the CEO

Location: Gurgaon/Mumbai

Work Experience: 6+ Years

1. Calendar & Schedule Management

• Manage and optimize the leader’s calendar.
• Prioritize meetings, block focus time, and avoid conflicts.
• Coordinate internal and external appointments.
• Ensure the leader is prepared with agendas, briefs, and pre-reads.

2. Communication & Stakeholder Management

• Act as the primary point of contact between the leader and internal/external stakeholders.
• Draft, review, and respond to emails and messages.
• Maintain confidentiality and handle sensitive communication.
• Bridge communication gaps across teams and ensure follow-ups.

3. Meetings Coordination

• Schedule and coordinate meetings, reviews, and conferences.
• Prepare agendas, minutes, follow-up trackers, and action items.
• Ensure timely closure of tasks coming out of leadership meetings.

4. Travel & Logistics

• Plan and book domestic/international travel.
• Prepare travel itineraries, expense reports, and reimbursements.
• Coordinate logistics for events, offsites, and conferences.

5. Strategic Planning & Business Support

• Support leadership in annual/quarterly business planning and review cycles.
• Track strategic initiatives, KPIs, and key project milestones.
• Conduct research, benchmarking, and analysis required for decision-making.

Note - Anyone who applies to this role should be open to travelling with the CEO as required.