Executive Assistant to Chief Executive Officer

Company Description

Gubba Cold Storage Ltd., based in Hyderabad,Telangana, India, is a leader in cold storage services. Established in 1987 as Andhra Pradesh’s first commercial cold storage, the company has expanded its capabilities with advanced technologies and custom solutions. With 25 different chambers catering to diverse temperature and humidity needs, Gubba Cold Storage Ltd. serves a range of clients, including multinational corporations. The company prides itself on its innovation and customer satisfaction, making it the largest cold storage in India today.

Job Title: Executive Assistant to CEO

📍 Location: Secunderabad/Hyderabad | 🕒 Full-time

We are looking for a highly organized and proactive Executive Assistant

Key Responsibilities:

• Manage and prioritize the CEO’s calendar, including scheduling and coordinating appointments, meetings, and events.
• Anticipate scheduling conflicts and resolve them to optimize the CEO’s time.
• Draft, edit, and proofread emails, memos, reports, and other documents on behalf of the CEO.
• Act as a liaison between the CEO and internal/external stakeholders, ensuring clear and timely communication.
• Coordinate meetings, prepare agendas, gather relevant materials, and distribute them in advance.
• Arrange logistics for in-person and virtual meetings (venue, catering, technology setup, etc.).
• Manage domestic and international travel arrangements (flights, accommodation, transportation, itineraries).
• Handle sensitive and confidential information with professionalism and discretion.
• Organize and maintain electronic and hard-copy files for easy accessibility.
• Provide support on special projects and initiatives as assigned.
• Collaborate with other executive assistants and team members for seamless coordination.
• Represent the CEO professionally and foster positive relationships with stakeholders.
• Occasionally support personal tasks as required.

Qualifications & Skills:

• Proven experience as an Executive Assistant, Personal Assistant, or in a similar role.
• Excellent organizational and multitasking abilities.
• Strong written and verbal communication skills.
• High level of discretion and integrity in handling confidential information.
• Proficiency in MS Office Suite, Google Workspace, and virtual meeting tools.
• Ability to anticipate needs and proactively solve problems.
• Flexibility to manage occasional personal tasks with professionalism.

✨ This is a great opportunity for someone who enjoys working closely with leadership, thrives in a dynamic environment, and is passionate about creating impact through effective support.