Job
Description
Job Title: Traffic Coordinator Company: Bharat Road Carriers Location: Hyderabad Job Type: Full-time Bharat Road Carriers Bharat Road Carriers is a rapidly expanding logistics firm dedicated to providing efficient, reliable, and innovative transportation solutions across India. We are currently undergoing a significant transformation phase, focusing on team expansion, operational streamlining, and comprehensive digitization to enhance productivity and performance. We believe in leveraging technology and fostering a dynamic work environment to deliver exceptional service to our clients. Join us as we build the future of logistics! Job Summary We are seeking a highly knowledgeable and proactive Traffic Coordinator to manage and optimize the movement of our fleet and outsourced vehicles. This pivotal role requires a strong understanding of logistics operations, exceptional ability to place vehicles efficiently, and robust communication skills to interact effectively with vendors, brokers, and internal teams. The Traffic Coordinator will be responsible for ensuring timely Proof of Deliveries (PODs) and meticulous record-keeping of all financial transactions with transport partners, contributing directly to our operational efficiency and financial transparency as we continue our growth and digitization journey. Key Responsibilities Vehicle Sourcing & Placement: Actively source and place appropriate vehicles (company-owned and outsourced) for various loads, ensuring optimal vehicle utilization and adherence to delivery schedules. Possess a strong understanding of different vehicle types, capacities, and their suitability for various cargo and routes. Vendor & Broker Relationship Management: Establish, cultivate, and maintain strong, professional relationships with external vehicle vendors, transport brokers, and agents. Negotiate competitive rates and terms with transport partners to ensure cost-effective solutions while maintaining service quality. Communicate clear instructions, load details, and operational requirements to vendors and brokers. Proof of Delivery (POD) Management: Diligently follow up on all shipments to ensure timely collection and receipt of Proof of Deliveries (PODs). Verify the accuracy and completeness of PODs, identifying and resolving any discrepancies. Ensure PODs are promptly submitted for billing and record-keeping purposes. Financial Transaction Record Keeping: Maintain meticulous records of all financial transactions with transport brokers and vendors, including advances paid, balance payments due, and payment history. Track and reconcile vehicle hire charges, tolls, and other related expenses. Collaborate closely with the Junior Accountant to ensure accurate reconciliation of vendor statements and financial records. Traffic Flow & Dispatch Coordination: Coordinate daily freight movements, including scheduling pickups and deliveries with drivers and transport partners. Monitor and track vehicle movements in real-time, adjusting schedules and routes as needed to ensure timely arrivals. Minimize vehicle idle times and optimize loading/unloading processes. Problem Solving & Troubleshooting: Proactively identify and resolve operational issues such as vehicle breakdowns, route deviations, loading delays, or discrepancies with transport partners. Implement immediate corrective actions to maintain operational continuity and minimize disruption. Documentation & Reporting: Prepare and maintain accurate records of all traffic activities, including vehicle assignments, vendor contracts, and performance metrics. Generate regular reports on vehicle utilization, vendor performance, and POD status. Safety & Compliance: Ensure all traffic management activities adhere to company safety protocols, national transportation regulations, and ethical standards. Promote safe driving practices among all associated drivers. System Utilization: Proficiently use our Transportation Management System (TMS) and other digital platforms for vehicle placement, tracking, data entry, and record management. Actively contribute to the adoption and effective use of new digital tools and processes. Qualifications Education: High school diploma or equivalent required. Bachelor's degree in Logistics, Supply Chain Management, Operations, Business Administration, or a related field preferred. Experience: 2-4 years of proven experience in a logistics, transportation coordination, or dispatch role, with a strong focus on vehicle placement, vendor management, and POD follow-up. Logistics Knowledge: In-depth understanding of road transport logistics, including vehicle types, capacities, routing principles, and common industry practices in India. Demonstrated ability to effectively place vehicles for diverse loads. Technical Skills: Proficiency in using Transportation Management Systems (TMS) and other logistics software. Strong computer skills, including advanced proficiency in Microsoft Excel for record-keeping and data analysis. Familiarity with GPS tracking and telematics systems. Ability to quickly learn and adapt to new digital platforms. Soft Skills: Excellent negotiation and vendor management skills. Strong communication (verbal and written) and interpersonal skills, especially for engaging with external partners. Exceptional organizational skills and meticulous attention to detail, particularly for financial record-keeping. Proven problem-solving aptitude and decision-making capabilities under pressure. Proactive, adaptable, and a strong team player. High level of integrity and accountability. Preferred QualificationsEstablished network of transport vendors and brokers. Experience with electronic Proof of Delivery (ePOD) systems. Knowledge of local and regional transportation regulations across India. Ability to speak multiple Indian languages. What We OfferCompetitive salary and benefits package. Opportunity to be a key player in a growing company during a significant phase of digital transformation. A challenging yet rewarding role with direct impact on operational efficiency. A collaborative and supportive work environment. Opportunities for professional development and career growth. How to ApplyInterested candidates are invited to submit their resume and a cover letter detailing their relevant experience and why they are a good fit for Bharat Road Carriers to rahul@brc3pl.com. Please include "Traffic Coordinator Application" in the subject line.
