Assistant Project Manager

Title: Assistant Project Manager (Hospitality Interiors)Location: Navi Mumbai

Key Responsibilities

Project Planning & Coordination:Develop detailed project plans for product procurement and delivery of material to jobsite.Coordinate with internal teams (design, procurement, logistics, finance, etc.) and external vendors.Oversee multiple supply chain projects simultaneously, ensuring timelines and budgets are met.

Client & Stakeholder Communication

Serve as the main point of contact for hospitality clients throughout the project lifecycle.Provide regular updates to stakeholders on progress, risks, and milestones.

Vendor & Supplier Management

Collaborate with approved vendors to ensure timely production and quality compliance.Evaluate supplier performance and support procurement team in sourcing decisions.

Logistics & Delivery

Manage the scheduling of shipments and delivery to hotels, resorts, or restaurant properties.Monitor and resolve any issues related to shipping, customs clearance, or last-mile delivery.

Quality Control & Compliance

Ensure products meet required quality and brand standards.Adhere to safety, sustainability, and compliance regulations relevant to hospitality supply.

Budget Management

Track project costs and variances against budget forecasts.Support cost-saving initiatives and report financials as required.

Issuing Sales Orders And Purchase Orders

Coordinate with vendors and internal stakeholders to facilitate the issuance of sales orders and purchase orders for materials and services.Raising payment timely payment request.

Excel Skills

Utilize advanced Excel skills to manage project data, track expenses, and generate reports for analysis.Prepare and share expediting reports and project related reports and share with the stake holders.

Bid Revisions

Coordinate bid revisions with vendors and internal stakeholders to ensure alignment with project requirements and budget constraints.Prepare Change Orders and creating budget for same.Project Documentation & Close Out ReportMaintain comprehensive documentation of project activities, including contracts, purchase orders, and correspondence with vendors.Prepare project close out reports.

Qualifications

Bachelor's degree in architecture, civil engineering, construction management, or a related field.3–5+ years of project management experience in hospitality, supply chain, procurement or site execution works in commercial or residential projects.PMP certification or equivalent is a plus.Knowledge of FF&E, OS&E, or hospitality procurement preferred.

Skills & Competencies

Strong organizational and time management skills.Proficiency in project management tools (e.g., MS Project, Monday.com, Asana).Excellent communication and negotiation skills.Analytical and problem-solving abilities.Ability to manage multiple projects under tight deadlines.

Requirements

Background in Civil/Architecture/Interior Design: Bachelor’s degree or equivalent experience in a relevant field.Excellent Communication Skills: Strong verbal and written communication skills in English, with the ability to interact effectively with internal teams and external vendors.Interiors Experience: Previous experience in interior design projects, with a solid understanding of materials, finishes, and construction processes.Estimation Experience: Proficiency in project estimation techniques, with the ability to accurately forecast costs and timelines.Excel Skills: Advanced proficiency in Microsoft Excel, including functions, formulas, and data analysis tools.Vendor Management: Demonstrated experience in coordinating with vendors, negotiating contracts, and resolving issues in a timely manner.Skills: project management,pmp,commercial projects,hospitality,,architecture,interior