Assistant Procurement Manager

Company Overview:

Rubicon Research Limited is a fast-growing pharmaceutical formulation company delivering value to our customers and investors by developing, manufacturing, and marketing branded specialty and generic prescription pharmaceutical products in regulated markets.

Our product portfolio comprises over 250 SKUs across more than 70 product families. We have an established marketing, sales, and distribution platform in the US through our subsidiaries AdvaGen Pharma which markets non-branded prescription products, and Validus Pharmaceuticals which markets branded prescription products and promotes them to healthcare practitioners in the US.

We have two US FDA-inspected R&D facilities – one each in India and Canada, and two manufacturing facilities in Maharashtra, India with multiple accreditations from multiple regulatory agencies such as US FDA, Food and Drugs Administration, Maharashtra (WHO-GMP accreditation) and Health Canada. Our facilities are equipped with various drug development and manufacturing capabilities across dosage forms.

Headquartered in Thane, India we have a sales and marketing office in New Jersey, USA.

For additional information visit www.rubicon.co.in

Position Overview:

The role will be responsible for Strategic Procurement and Sourcing of APIs.

Key area- handling the vendor/partner relations, Responsible for the long-term and short-term contracts. The role will be SPOC for all vendor-related communications; follow ups and documentation related to the new development.

Key Responsibilities:

Strategic Procurement:

• Develop and implement category strategy for API Sourcing and procurement.
• Technical evaluation & Sourcing of API for US and other regulated market.
• Identify, evaluate, and onboard suppliers and manufacturers.
• Ensuring the availability of API for commercial production as well as new development.
• Conduct cost benchmarking and drive cost-saving initiatives while maintaining quality and regulatory standards.
• Negotiate supply contracts with suppliers ensuring optimal terms (pricing, lead times, quality, IP rights, etc.).

Operational Procurement:

• Prepare and manage the annual procurement plan aligned with project development timelines and market launch requirements.
• Ensure timely procurement of APIs for development, validation, and commercial supplies.
• Monitor supplier performance (OTIF, quality incidents, pricing accuracy).
• Coordinate with logistics and warehousing teams for inbound movement and inventory management.

Documentation & Regulatory Support:

• Maintain comprehensive procurement documentation including CDA/ NDA, MSAs, QAA, vendor qualification documents, COAs, DMFs, etc.
• Ensure supplier documents and information are aligned with regulatory filing requirements for USFDA, EMA, TGA, etc.
• Support Regulatory Affairs in compiling and submitting documentation related to combination product registration.
• Track and manage QMS documentation (change controls, deviations, audit CAPAs) from procurement standpoint.
• Facilitating Audit requirement to meet QA compliance

Cross-functional Coordination:

• Liaise with R&D and Tech Transfer teams to understand component requirements during development.
• Work with QA/RA for supplier audits, compliance checks, and dossier support.
• Collaborate with finance for budgeting, payment terms, and working capital optimization.
• Need to work with the Central and factory QA, QC teams, R&D, Supply Planning, Procurement, Project management, Portfolio development, Contract manufacturing teams.

Key Qualifications & Experience:

Education:

Experience:

• 3-4 years in pharma procurement at least 1-2 years in API category.
• Exposure to regulated markets (US, EU, etc.) is mandatory.
• Experience in dealing with global suppliers and CMOs is preferred.
• Negotiation Skill: Knowledge of API

Skills & Competencies:

• Strong understanding of regulatory requirements for combination products.
• Excellent negotiation, communication, and supplier relationship management skills.
• Documentation precision with working knowledge of GMP and regulatory guidelines.
• Proficient in SAP/ERP systems, MS Office, and eQMS platforms.
• Analytical mindset with problem-solving and risk mitigation orientation.

Preferred Attributes:

• Knowledge of global API suppliers
• Familiarity with QMS, ISO, 21 CFR & Other regulatory requirement.
• Ability to manage ambiguity in early-stage product development cycles