Assistant Manager - Admin

About the Company

Voltas is the No. 1* Room Air Conditioner Brand in India. Apart from ACs, Voltas offers a wide range of cooling products including Air Coolers, Commercial Refrigeration, Water Coolers and Water Dispensers. Apart from being the leaders in consumer products, Voltas is also one of the world's premier engineering solutions providers and project specialists. We offer engineering solutions for a wide spectrum of industries such as heating, ventilation, air conditioning, refrigeration, electro-mechanical projects, water management, mining, construction & textile.

About the Role

Assistant Manager - Admin is responsible for overseeing all administrative functions to ensure efficient and seamless business operations. This includes facilities management, vendor coordination, asset tracking, compliance adherence, and employee services.

Responsibilities

• Office and facility management:

  Ensure smooth operations of office infrastructure across locations (housekeeping, security, maintenance, pantry, transport, etc.). Supervise facility upkeep, repairs, and renovations in coordination with internal teams and vendors. Maintain a safe, secure, and compliant workplace aligned with statutory and company standards.

• Vendor and Contract Management:

  Identify, negotiate, and manage contracts with service providers (e.g., housekeeping, AMC, security, travel, etc.). Track SLAs, service quality, renewals, and timely payments. Ensure cost-effectiveness and transparency in procurement and contracting.

• Administrative Processes & Support:

  Oversee travel and accommodation arrangements for employees, guests, and senior management. Manage internal logistics, courier, documentation, and front-office operations. Maintain administrative policies and procedures; streamline processes for efficiency.

• Asset & Inventory Management:

  Monitor procurement and usage of office supplies and assets. Ensure accurate tracking of company assets and equipment. Conduct periodic audits of administrative inventory and fixed assets.

• Compliance & Risk Management:

  Ensure compliance with facility-related statutory regulations (fire safety, FSSAI, labor licenses, etc.). Coordinate readiness for audits and inspections. Implement and monitor administrative SOPs and risk mitigation protocols.

Qualifications

Post-graduation with min. 10 years of experience

Required Skills

• Data driven communication and presentation skills
• Vendor negotiation and contract management
• Understanding of statutory compliance in facility management
• Budgeting, cost optimization, and reporting skills

Preferred Skills

• Experience in managing large teams
• Proficiency in facility management software

Equal Opportunity Statement

We are committed to diversity and inclusivity in our hiring practices.