AP Specialist

Job Description

Why join us? Diversity, Equality and Inclusion at DWF Nurturing talent is very important to us. We are committed to equal opportunities in all areas of work and business. We want people to achieve their best, which will positively impact on our clients and communities in which we live and work. At DWF, we empower people to be themselves within an inclusive and supportive environment, enabling everyone to achieve their full potential in line with their abilities and career aspirations. Responsibilities Role Purpose: The AP Specialist will be responsible for the ongoing processing of invoices, serving as the key point of contact for DWF international locations, managing payment runs, and addressing key supplier payment queries. This role will be responsible for supporting the global nature of the business, providing extended processing availability across the working day, and ensuring efficient management of supplier queries and invoice processing across multiple time zones. Responsibilities: Invoice Processing: Handle a high volume of both PO and Non-PO related invoices, ensuring accuracy and compliance with company policies. This includes processing invoices in multiple currencies and for different companies. Supplier Communication: Assist with accounts payable-related queries from suppliers and internal stakeholders, providing timely and accurate responses. Manage single entity invoices and act as the point of contact when required. Reconciliation: Perform supplier statement reconciliations to ensure all accounts are accurate and up-to-date. Payment Runs: Responsible for managing payment runs and the allocation of payments, ensuring all transactions are processed efficiently and accurately. Data Management: Upload and manage Excel files relating to internal and external fees, maintaining accurate records for reporting purposes. Inter-Company Transactions: Process, reconcile, and report on inter-company invoicing, ensuring all transactions are recorded correctly. Expense Claims: Authorise expense claims in line with group policy, ensuring compliance with policy and process. Compliance and Audits: Ensure all accounts payable activities comply with internal controls and external regulations. Assist with internal and external audits by providing necessary documentation and explanations. What will help you succeed in this role? What You'll Need To Be Successful: Accounts Payable Expertise: Proven experience in accounts payable processes, demonstrating a thorough understanding of invoice processing, payment procedures, and compliance requirements. Attention to Detail: A strong commitment to high quality and accuracy in all tasks, ensuring that all financial data is processed correctly and efficiently. Adaptability: Flexible and adaptable to deal with changing requirements and priorities, maintaining effectiveness in a dynamic environment. Excel Proficiency: Excellent skills in Microsoft Excel, including the ability to manage and analyse datasets, create formulas and generate reports. Interpersonal Skills: Strong interpersonal and communication skills, with the ability to build and maintain effective relationships with internal and external stakeholders. Deadline Management: Ability to work effectively to meet deadlines, managing time and resources efficiently to ensure timely completion of tasks. Quick Learner: Ability to learn quickly and adapt to in-house systems and processes, ensuring smooth integration into the team and workflow. Multi-Location Experience: Experience working with multiple locations, business units, and currencies, demonstrating the ability to handle diverse and financial transactions. Pressure Handling: Ability to work under pressure in a fast-paced, dynamic environment, successfully managing multiple tasks and priorities without compromising on quality. Professional Experience: Experience in Accounts Payable end-to-end processes Previous experience in the legal business sector, specifically with disbursements and accounts payable Experience of working with multiple locations, business units, and currencies What we offer? At DWF, we deeply appreciate the significance of offering a comprehensive rewards package that extends beyond a basic salary. Our commitment is to ensure that each member of our team not only feels valued but is also duly rewarded throughout their tenure with us. Upon joining our organisation, you will have the opportunity to select from a diverse array of benefits, allowing you to carefully tailor a package that perfectly aligns with your individual needs and those of your family. In addition to our standard benefits, we offer a wide range of flexible benefits and robust well-being programs. Our recruitment process upholds the highest standards of fairness and engagement. It includes comprehensive interviews and, at times, a written assessment, an assessment day, or presentation. We aim to create a positive experience for all candidates and offer any adjustments or additional support. About Us DWF is a global legal business providing Complex, Managed and Connected Services. We empower people to be themselves within an inclusive and supportive environment, enabling everyone to achieve their full potential in line with their abilities and career aspirations. Show more Show less