Accounts Payable Lead

Job Summary:

Key Responsibilities:

End-to-End Accounts Payable Process:

• Independently manage the full accounts payable lifecycle, including the processing of vendor invoices, payment approvals, and ensuring accurate coding.
• Ensure that invoices are paid on time, in accordance with payment terms, and are in compliance with company policies.
• Review and verify that invoices are correctly approved and supported by proper documentation.

Vendor Management:

• Build and maintain positive working relationships with vendors, addressing any inquiries or issues related to payments, invoice discrepancies, and payment terms.
• Ensure that all vendor accounts are up-to-date, and maintain an organized system for tracking payment history and account balances.

Payment Processing:

• Process and prepare weekly or bi-weekly payment runs, ensuring timely payments while adhering to established cash flow management guidelines.
• Handle payment method selection (wire, ACH, check) and ensure proper documentation and reconciliation of all payments made.

Reconciliation & Reporting:

• Perform monthly and quarterly reconciliations of accounts payable, ensuring accuracy and completeness of transactions.
• Prepare and provide reports on accounts payable activity, such as aging reports and payment status updates.
• Ensure that all accounts payable transactions are accurately reflected in the company’s financial system.

Process Improvement & Efficiency:

• Proactively identify opportunities to streamline and automate accounts payable processes to improve efficiency and reduce manual tasks.
• Work closely with the finance team to implement process improvements and support system upgrades or transitions as necessary.
• Maintain a high level of accuracy while adhering to tight deadlines and optimizing workflows.

Compliance & Internal Controls:

• Ensure all accounts payable transactions comply with internal controls, accounting standards, and tax regulations.
• Assist in preparing documentation for internal and external audits related to accounts payable processes.
• Stay updated on any changes in local tax laws or regulations that impact accounts payable and incorporate any changes into the workflow as required.

Cash Flow Support:

• Support cash flow management by providing accurate forecasts and visibility into upcoming payments and vendor obligations.
• Work with the finance team to balance timely payments with available resources.

Qualifications:

• 10+ years of experience in accounts payable or a similar finance role, with a proven track record of managing accounts payable independently.
• Strong knowledge of accounts payable processes, accounting principles, and financial regulations.
• Experience with ERP systems and accounting software (e.g., SAP, Oracle, NetSuite, QuickBooks).
• Advanced proficiency in Microsoft Excel (pivot tables, VLOOKUPs, etc.) and other financial tools.
• Excellent organizational skills, attention to detail, and ability to manage multiple tasks with tight deadlines.
• Strong written and verbal communication skills, with the ability to communicate effectively with both internal teams and external vendors.
• Ability to work independently, take initiative, and be resourceful in solving problems and improving processes.

Preferred Qualifications:

• Bachelor’s degree in accounting, Finance, or a related field.
• Experience in a startup or fast-growth environment.
• Knowledge of international tax and regulatory compliance as it pertains to accounts payable (preferred for multinational organizations).
• Experience with automation tools or accounts payable systems (e.g., Bill.com, Concur, etc.).
• CPA or other relevant accounting certifications (a plus).