Tendering Specialist

About Us:

Genesys International Corporation Ltd was established in 1995. We are pioneers in advanced mapping, survey, and geospatial services. Our commitment to excellence drives us to deliver tailored, transformative solutions, enhancing urban planning, resource management, and environmental sustainability. Genesys is reimagining locational intelligence (maps) products for various use cases ranging from Navigation to BFSI to Real Estate. We are also building India’s first enterprise 3D digital twin (a metaverse). We are building a team with the best-in-class talent. If you are an extraordinaire who is passionate about innovation and creativity, we want to hear from you!

Job Responsibilities:

• Conduct detailed studies of tender documents, contract conditions, specifications, and scope of works, checking the feasibility for qualification, financial criteria, and compliances.

• Monitoring tender portals and maintaining a database of tender opportunities, deadlines, and outcomes. • Prepare proposals and bids for various projects, ensuring comprehensive and competitive submissions.

• Ensure compliance with company policies, procedures, and ethical standards throughout the bid process. • Prepare and submit tender/bid documents in line with client specifications with minimal supervision from manager.

• Develop tender documents, evaluate tenders, engage in technical discussions, and follow relevant procedures for Tender compilation, authorization and dispatch, with minimal supervision from manager.

• Work closely with technical, Sales, Pre-sales, HR, Finance, Legal teams to ensure the content is accurate and feasible.

• Contribute to Pre-sales teams in cost estimations/calculations

• Collaborate with end customers to address queries or change requests related to tenders and proposals. • Update and maintain bid project database on a weekly basis. Maintain a well-organized and up-to-date database of all RFPs, proposals, contracts, and related documents for future reference and knowledge sharing

• Familiarizing oneself with and using Procurement Portals specified by clients on which RFP’s get published and Proposal responses are uploaded such as Ariba, Etimad, etc.

• Continuously improve the proposal process by identifying gaps and recommending tools, templates, or strategies to enhance proposal quality and submission efficiency. 

Qualifications & Experience:

• 5 to 9 years’ experience

• Any Graduates

• GIS experience is mandatory

Required skills:

Technical Skills:

• Proficient in preparing compliant and responsive bids/proposals.

• Hands-on experience on vendor/supplier registration, GeM, Government and PSUs portal.

• Proficiency in Microsoft Suite (Word, Excel & PowerPoint) and/or Office 365 platform.

• Experience with eProcurement platforms and vendor registration/empanelment processes.

• Must have GEM portal experience.

Soft Skills:

• High level of attention to detail in reviewing tender documents and preparing bids.

• Strong abilities to persuade senior management to get the necessary support and approval in the bid preparation.

• Ability to manage multiple projects simultaneously and meet deadlines.

• Ability to work collaboratively with various stakeholders, including senior management, customers, and internal teams.

• Strong communication skills, both written and verbal, with the ability to present and explain cost estimations.

• Proficiency in English and Hindi

Preferred Skills:

• GIS and Govt sector experience is preferred.

• Work experience on Govt/PSU Tenders will be added advantage.

• Experience of working on portals such as Ariba, Etimad etc.