Spare Parts Manager

Job Title: Senior Spares Manager

Location: Bhiwadi

Vacancy: 1

Industry: OEM – Cleaning Equipment & Pollution Control Equipment’s

CTC Range: ₹7–8 LPA

Qualification: Bachelor's Degree in Mechanical Engineering / Supply Chain / Industrial

Management.

Experience: Minimum 7-8 years of experience in spare parts management, preferably in

heavy machinery or equipment manufacturing

About the Company:

A leading Original Equipment Manufacturer (OEM) in industrial and

municipal cleaning equipment, is seeking a detail-oriented and process-driven Spares

Manager to lead the spare parts planning, procurement, storage, and dispatch processes,

ensuring timely availability of critical components for customer satisfaction and internal

servicing needs.

Key Responsibilities

1. Spare Parts Inventory Management

1.1 Maintain optimal stock levels of all critical and fast-moving spares.

1.2 Classify spares based on usage frequency and criticality (ABC/FSN analysis).

1.3 Monitor slow-moving and obsolete inventory to avoid stock ageing and write-offs.

2. Spares Planning and Forecasting

2.1 Analyze historical consumption data and forecast future demand based on machine

dispatches and service requirements.

2.2 Coordinate with production and service teams to understand upcoming needs.

2.3 Develop and implement reorder levels and safety stock policies.

3. Procurement Coordination

3.1 Raise timely purchase requisitions for spare parts procurement.

3.2 Coordinate with the Purchase Department and suppliers to ensure timely delivery.

3.3 Ensure vendor compliance with quality and delivery timelines.

4. Spare Parts Documentation and Cataloguing

4.1 Maintain up-to-date and accurate parts catalog, with images, part numbers, and machine

mapping.

4.2 Create and update BOM (Bill of Materials) for each equipment model.

4.3 Coordinate with Design/Engineering for new part codes or changes in part specifications.

5. Customer Service Support

5.1 Ensure availability and dispatch of spares against customer service requests and AMC

contracts.

5.2 Support the service team with correct part identification and technical queries.

5.3 Maintain TAT (Turn Around Time) for spare dispatch to field technicians or customers.

6. ERP & System Handling

6.1 Manage spare parts modules within Microsoft Dynamics 365 Business Central.

6.2 Ensure accurate data entry for receipts, issues, consumption, and stock balances.

6.3 Generate reports for consumption, stock ageing, and order status.

7. Vendor and Rate Contract Management

7.1 Finalize vendor rate contracts for standard spare parts.

7.2 Maintain approved supplier list with performance tracking (OTIF – On Time in Full).

7.3 Initiate cost-saving strategies through alternate sourcing and standardization.

8. Dispatch and Logistics Coordination

8.1 Supervise timely packing and dispatch of spares with proper documentation.

8.2 Liaise with logistics partners for cost-effective and timely delivery.

8.3 Track consignments and provide updates to service teams/customers.

9. Business Development (Spares Sales)

9.1 Identify new business opportunities for spare parts sales across existing and new

customers.

9.2 Develop pricing strategies, offers, and campaigns to increase spare sales revenue.

9.3 Work with marketing/service teams to promote AMC and spare part packages.

9.4 Build long-term relationships with clients to ensure repeat orders and referrals.

10. Stock Taking and Audit

10.1 Conduct regular physical stock verification of all spare parts inventory.

10.2 Investigate and resolve any stock discrepancies with store departments.

10.3 Maintain detailed audit records for internal and statutory inspections.

10.4 Ensure accurate tagging and location of spares for efficient traceability.

Key Skills and Competencies

1. Good understanding of cleaning equipment, mechanical components, and part

numbering systems.

2. Knowledge of ERP systems, preferably Microsoft Dynamics 365 Business Central.

3. Strong coordination with service, stores, and purchase teams.

4. Analytical thinking for inventory control and cost optimization.

5. Effective communication, team handling, and customer service orientation.

6. Working knowledge of logistics, packaging, and dispatch documentation.

Job Type: Full-time

Pay: ₹663,329.22 - ₹800,315.61 per year

Education:

• Bachelor's (Preferred)

Experience:

• Spare Parts Inventory Management: 7 years (Preferred)
• Spares Planning and Forecasting: 7 years (Preferred)
• Spare Parts Documentation and Cataloguing: 7 years (Preferred)
• ERP & System Handling: 7 years (Preferred)
• Business Development (Spares Sales): 7 years (Preferred)
• Stock Taking and Audit: 7 years (Preferred)

Work Location: In person