As bp transitions to an integrated energy company, we must adapt to a changing world and maintain competitive performance. Bp's customers & products (C&P) business area is setting up a business and technology centre (BTC) in Pune, India. This will support the delivery of an enhanced customer experience and drive innovation by building global capabilities at scale, demonstrating technology, and developing deep expertise. The BTC will be a core and connected part of our business, bringing together colleagues who report into their respective part of C&P, working together with other functions across bp. This is an exciting time to join bp and the customers & products BTC!
About The Role
The Project Controls Advisor supports the execution of all day-to-day projects and portfolio activities. The individual is responsible for tracking and reporting on monthly maintenance expenditures and coordinates all planning and budgeting for TCC and direct expenses. The role manages significant amount of allocation of project costs and liaises with Finance to prepare required planning documents and reports. Assist with strategy development, performance management, and diagnostics of operating cost improvements relating to site performance, occupancy costs, and maintenance operations. The individual is responsible for the ongoing monitoring and improvements of existing processes to deliver on simplification and efficiencies across project controls and delivery. They will support the ongoing improvements centered around real time reporting and analysis of project management and cost controls. This role will entail extensive data mining, creative thinking, problem-solving, and effective presentations for use by the Leadership Team.
What You Will Deliver
- Manages physical checks (overage from escrow company, random refunds, overpayment made to vendors), obtaining proper coding, completing the required form and sending via mail/FedEx so GBS can post it (Physical work at the location).
- Coordinates all planning and budgeting for TCC and direct expenses, preparing recommended plans for both quarterly and annual outlooks. Liaises with Finance to prepare required planning submissions and variance explanations.
- Tracks and reports on monthly maintenance expenditures by CoT and by cost category, showing site demand trends, and service-level achievement by vendors.
- Connects with key stakeholders, prepares/presents and leads the monthly performance review meetings.
- Prepare and present to key stakeholders and leadership the monthly forecast vs Plan, vs GFO, and vs Goal
- Collaborates with Finance on annual/quarterly planning and forecasting for TCC and direct expenses.
- Support strategic maintenance planning with historical and predictive analytics by Market, and by CoT
- Collaborates with Procurement on cost savings maintenance vendor programs as needed (Example - Source of values)
- Works with team members and manages the allocation of project costs every month through CATS (Cross Application Time Sheet), UFA (Up Front Agreement) and Journal entries.
- Quarterly support for intercompany billing for overhead costs.
- Assists and manages monthly cash cost accruals
- Prepare and post monthly Journal entries including cost center allocation, project/cost center reclassifications and intercompany entries.
- Ensure ongoing data alignment and troubleshoot discrepancies between Power BI and multiple tools (like Smartsheet, SAP and other project management tools)
- Manual payment processing for immediate/critical wire transfers due to quick turnaround time for Real Estate closing for potential properties.
- Managing the Performance bond requests for municipal/city requirements.
- Adhoc Vendor creation/maintenance (as required)
- Manages PR/GR requests for managed services, Real Estate, Network planning & HSSE.
- Miscellaneous and special projects/analysis/assignments as required
Qualifications
- Bachelor's degree – Preference for Business, Economics, or Finance
Experience
- Minimum of 5 years of relevant business experience within Retail
- Excellent presentation and communication skills
- Able to convert data into a meaningful and actionable strategy
- Shift timings - 4:30 pm to 1:30 am IST with a flexibility to take the business calls as and when required during the week.
Knowledge/Skills
- Strong MS-Office products skills and willingness to acquire new skills
- Proficient with Power Point, Power BI and assembling data from multiple sources
- Smartsheet experience a plus
- Experience with SAP and capable of running basic reporting
- Technically savvy and self-sufficient when it comes to various IT / software platforms
- Comfortable presenting and talking to client senior leadership
- Ability to communicate effectively and professionally with all levels of management
- Looks for proactive ways to find opportunities to add new value to client
- Solid understanding of commercial terms
- Strong interpersonal skills including power of persuasion, assertiveness, and ability to motivate others
You Will Work With
- Procurement for vendor master setup etc.
- Finance - financial reporting, platform support and payment processing, accrual calculations and submissions
- Asset Management leaders - cross-functional project management and ways of working
- Business leadership - tactical project management and delivery with an asset need
- Vendors, Title companies etc.
- GBS
Why join bp
At bp, we support our people to learn and grow in a diverse and challenging environment. We believe that our team is strengthened by diversity. We are committed to fostering an inclusive environment in which everyone is respected and treated fairly. There are many aspects of our employees’ lives that are meaningful, so we offer benefits to enable your work to fit with your life. These benefits can include flexible working options, a generous paid parental leave policy, and excellent retirement benefits, among others! We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.
