Purchase Officer

About the Company

We are seeking a detail-oriented and organized Purchase Officer to manage procurement activities efficiently and cost-effectively. The Purchase Officer will be responsible for sourcing goods and services, processing purchase orders, maintaining vendor relationships, and ensuring timely delivery of materials in alignment with company quality standards and budgetary guidelines. This role is critical to supporting operational continuity and optimizing supply chain performance.

About the Role

The Purchase Officer will be responsible for managing procurement activities efficiently and cost-effectively.

Responsibilities

Procurement & Ordering

• Prepare, review, and issue purchase orders (POs) based on departmental requisitions and inventory needs.
• Ensure accurate specifications, quantities, pricing, delivery dates, and payment terms are included in all POs.
• Track order status and proactively follow up with suppliers to ensure on-time delivery.

Vendor Management

• Maintain and update vendor database with current contact, performance, and compliance information.
• Assist in evaluating and onboarding new vendors based on quality, cost, reliability, and service.
• Coordinate vendor communications and resolve issues related to deliveries, invoices, or product discrepancies.

Cost Control & Compliance

• Obtain competitive quotations and support cost-saving initiatives through effective negotiation and market research.
• Ensure all procurement activities comply with company policies, internal controls, and regulatory requirements.
• Collaborate with finance to reconcile purchase orders with invoices and delivery notes (3-way matching).

Inventory & Documentation

• Liaise with warehouse and inventory teams to align purchasing with stock levels and demand forecasts.
• Maintain organized digital and/or physical records of purchase orders, contracts, and supplier agreements.
• Generate procurement reports on spend, lead times, supplier performance, and savings.

Cross-functional Collaboration

• Work closely with departments such as Operations, Maintenance, IT, HR, and Finance to understand procurement needs.
• Support capital expenditure (CAPEX) and operational expenditure (OPEX) purchasing as required.

Qualifications

Education:

Experience:

• 2–4 years of experience in procurement, purchasing, or supply chain roles.
• Experience in [industry—e.g., manufacturing, hospitality, construction, retail] is a plus.

Technical Skills:

• Proficiency in ERP systems (e.g., SAP, Oracle, NetSuite) and Microsoft Office (especially Excel).
• Familiarity with e-procurement tools and inventory management software.

Soft Skills:

• Strong attention to detail and organizational abilities.
• Good negotiation, communication, and interpersonal skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

Preferred Skills

• Knowledge of import/export procedures and international sourcing (if applicable).
• Experience with contract administration and total cost of ownership (TCO) analysis.

Pay range and compensation package

• Competitive salary and benefits package.
• Opportunities for professional development and career advancement.
• Collaborative and efficient work environment.
• Exposure to end-to-end supply chain operations.

Equal Opportunity Statement

We are committed to diversity and inclusivity.