Job
Description
Who We Are Ubrik is a digital marketing agency focused on transforming the education and B2B industries. We help institutions and businesses solve real-world challenges through strategic, data-driven marketing, sales, and service solutions. Why Join Us? A company culture built around people-first values and radical ownership Meaningful work with impact-driven clients An environment that fosters learning, experimentation, and growth Our Core Values At Ubrik, we don’t just hang values on a wall — we live them every day in how we work, collaborate, and make decisions. Here's what we believe in: People Over Clients – A happy, supported team is the foundation of great client work. Impact Over Effort – It’s not about how hard you work, it’s about what actually changes. Values Over Profit – Integrity is our compass, and we never compromise on that. Discipline Over Motivation – We show up, even on days we don’t feel like it. Collaborative Over Individual – Great ideas are built together, not in silos. Data and Gut – We balance insight with intuition to make smart decisions. What You’ll Do The People & Culture Executive will support the COO and P&C head, and work closely with Senior Partners at Ubrik. You will be responsible for partnering and supporting line managers to motivate and engage the teams, treat people as individuals, and ensure fair access to opportunities. Ensuring the Team is organized in all areas of the employee cycle and providing support and guidance to the employees on the different streams of learning and development, employee relations, and recruitment. The People & Culture Executive must first and foremost be the guardian of administrative procedure, contributing ideas for continuous improvement. There will also be opportunities to be involved in People projects and initiatives. Talent Acquisition Ensure JDs of roles at the company are created, updated, and available Keep track of existing open positions and future positions Post all open vacancies on LinkedIn and other job boards & media channels Sourcing, filtering, and screening candidate applications, identifying potential candidates, and maintaining a talent database Obtain and ensure satisfactory reference checks are completed for all colleagues per company policy. Liaise with external providers when needed to ensure relevant staff obtain Background checks. Management and maintenance of the freelance process Onboarding and Offboarding Welcoming new hires personally and introducing them to their team, their buddy takes them for office orientation. Scheduling onboarding sessions and tracking attendance. Coordinating with department leads on their onboarding sessions and presentation updates. Issuing contracts of employment and ensuring the new starter/welcome packs are ready. Managing the Buddy Program and coming up with ideas for improving the program. Monitoring and auditing the new hire and document filing process to ensure it adheres to standard procedures. Ensure authorization of records is kept for any changes to employees’ terms and conditions, and records are kept on relevant systems in line with audit requirements. Manage the probation period cycle, ensure line managers are informed in a timely manner of any deadlines, and highlight any issues to the Head of People & Culture. Monitor and track the probation outcome and ensure line managers send the confirmation emails on time to their employees. Undertake exit interviews with all juniors to mid-level leavers and update the exit interviews tracker on time. Assist HR leader & Partners in preparing the exit survey and exit interviews, quarterly and annual report,s and make recommendations based on outcomes. Ensure all offboarding documentation and exit clearance processes are done properly and as per requirements. Policies + Procedures Provide advice on Company policies and procedures where appropriate, escalating any issues immediately. Supporting colleagues with all different People platforms inquiries and requests. Legal and Compliance Maintain accurate employment records Ensure all People activities are compliant with local employment legislation and company’s best practices. Facilitating and assisting in the regular P&C and Finance employee data audits Compensation & Benefits Ensure all monthly payroll processes are adhered to and delivered in a timely and efficient manner to agreed SLAs and deadlines. Prepare the payroll update sheet and submit it to the finance lead for approval. Supporting colleagues with their medical insurance inquiries and requests. Performance Management Support the performance management cycle and processes Track completion of performance reviews, managers' feedback, and employee feedback Create, support Senior partners in identifying training to map against training needs. Training Supporting training programs, calendar maintenance, and scheduling trainings. Research suppliers and support with Learning and Development courses and training logistics. Ensure training attendance is kept up to date and provide training reports as needed. Administering training feedback and preparing a feedback report and presenting to People Director. People and Data Providing ongoing support to the team on people-related matters, policies, and procedures. Ensure Unity is updated with all employees’ data and ensure records are up to date accurately. Provide regular holiday and absence reporting and manage the annual carryover process. Generate ad hoc report for People Department and management. Help the People Partner with HR Dashboard and other business intelligence reporting needs. Culture and Engagement Working with business groups to assess, create and implement innovative solutions for a variety of engagement initiatives. Manage the annual employee engagement survey and assist the People Partner in the action planning and the employees’ roundtables. Assist the people manager with employee grievances and keep a log. Assist in planning the annual employee growth day and its activities Skills & Competencies Have a minimum of 1 year of relevant experience in a fast-paced hybrid work setting. Confidence to seek input and response from senior staff. Excellent attention to detail. Confidence in building relationships with all levels of staff. Excellent written and oral communication skills. Driven to achieve results and takes accountability. Strong multitasking and project management abilities. Strong sense of accountability and ownership of responsibilities Works collaboratively – recognizes the value and responsibility of working in a team and seeks to maintain and build effective relationships both internally and externally. Proven ability to successfully work as a team member and to build and maintain a positive work environment across the network. What You'll Need Have a minimum of 1 year of relevant experience in a fast-paced hybrid work setting. Confidence to seek input and response from senior staff. Excellent attention to detail. Confidence in building relationships with all levels of staff. Excellent written and oral communication skills. Driven to achieve results and takes accountability. Strong multitasking and project management abilities. Strong sense of accountability and ownership of responsibilities Works collaboratively – recognizes the value and responsibility of working in a team and seeks to maintain and build effective relationships both internally and externally. Proven ability to successfully work as a team member and to build and maintain a positive work environment across the network. Ready to travel to the UAE if required Show more Show less
