The candidate will report to the Head-Project Finance and work closely with his team. The Job responsibilities include but are not limited to ones given below:
Responsibilities
Project Finance
Provide efficient Project Finance services on a day-to-day basis, working on a portfolio of projects (varying number of projects of different values at any given point in time)For assigned project(s), manage and analyze the collection, recording, and allocating of project costs, ensuring accurate project revenue recognition calculations, and communicating project financial performance and profitability to project/program managementResponsible for lifecycle project accounting from creating project accounts in the ERP, to tracking projects and project budget, validating invoicing, project close-out, and reconciling overall project payables and receivables to project budgetsPartner with the Project Manager and project team to establish the project budget, updating budgets, and making project accounting recommendations as needed when contract modifications or budget changes ariseAssist with subcontractor set-ups in systems, subcontractor agreements a nd raising requisitions/POs in UBW + receipting invoices; sound knowledge of subcontractor policy and WSP’s standard subcontractor/sub consultancy agreements; work closely with Procurement team. This includes evaluating subconsultantinvoice submittals for accuracy.Provide labor rates where required; transfers hours/expenses following company’s policies/procedures utilizing shared services/GBS teamInitiate invoicing requests with the GBS team incl. all necessary supporting documentation; maintain billing information to ensure correct submission of invoices and follow up with project team/client/WSP AR on late paymentsMonitor key indicators and proactively assist in resolving project exceptions in a timely manner to keep overall exception count low (exceptions (not limited to): cost overruns, hard limits, costs but no budget, (aged) WIP (positive/negative), aged AR)Assist with other queries from the business as they arise (this may include informing them of the correct contact person)Verify contract and change order characteristics for projects that are small-medium-sized and/or of a moderate-level of complexity, including reading and interpreting contract language, billing requirements, modifications, purchase orders, and subcontract/consultant termsReporting and Analysis
Utilizing ERP, Power Bi (and other tools as required) to produce (internal and/or external) reports on a regular basis, analyze reports (cost trackers and other project specific reports) to monitor actual expenditure vs. approved budgets; highlight any variances/issues to Project Managers and Commercial toassist in minimising financial risk to the businessInvestigate any variances or issues that may arise on a project and resolve with relevant support from other business sections (e.g. working closely with AP, AR, Procurement, HR and Payroll, Financial Systems group)Attend project-related meetings to inform the team regarding the current status of project financials, articulating problem projects and following up on any identified actions as discussedAssist with proposal costings where requiredCreate and submit client or panel reports related to projectsCompliance and Control
Ensure the project accounting and administrative setup is in accordance with revenue recognition policy, Delegation of Authority and compliant with SOX 52-109Ensure Project data is accurate in UBW, including budgets, project credentials and WBS structure. Ensure checks are in place for data integrityAssist with internal and external audits, e.g. collate documentation within required timeframes, utilizing GBS to extract detailsAdhere to the Project Accounting guidelines and other processes and procedures implemented across the PFS teamTraining and Development
Complete relevant and mandatory trainingKnowledge of IMS and WSP procedures and policies to educate self and others; provide training to new staff where required, e.g. assist with training new PFS team members, project teams in the use of UBW, Power Bi, cost trackers etc.Identifying/Suggesting Project Finance processes/procedures associated with projects. share successes with the PFS teamContribute to the Project Finance Team and actively share knowledge, chair team meetings as requiredEnsuring to stay up to date with the latest processes, policies, procedures and team updates by being an active member on the Project Finance Teams pageOthers
Flexible to work in shift timings for ANZ projectsQualifications
B.Com or MBA with with 3 to 8 years' experienceMandatory Skills: Project Accounting, project management, Project FinanceDesirable Skills: Communication Skills, Solutioning, Innovation, Coordination Skills
