Human Resources Specialist

Position Summary

HR Operations Lead

Key Responsibilities

HR Systems and Technology

• Administer and enhance the organization’s

  HRIS

  and related HR platforms to ensure optimal performance.
• Safeguard the

  accuracy and integrity

  of employee data across all systems.
• Lead the rollout of new HR technology solutions and modules to improve user experience and functionality.
• Deliver training, guidance, and troubleshooting support to HR team members and employees on system usage.

Payroll and Benefits Administration

• Manage

  end-to-end payroll operations

  in partnership with external vendors and finance teams across multiple geographies (India, APAC, Sweden, UK, and USA).
• Coordinate and oversee

  employee benefits programs

  , including health insurance, retirement schemes, and other reward initiatives, in collaboration with the Rewards team.
• Ensure

  statutory compliance

  with payroll and benefits regulations in each jurisdiction.

Process Optimization and Policy Management

• Identify and implement

  process improvement opportunities

  to increase operational efficiency.
• Develop, update, and maintain

  HR policies, procedures, and guidelines

  in line with organizational needs.
• Drive

  automation and digitization

  of HR workflows to streamline recurring tasks.
• Maintain detailed and up-to-date

  documentation of HR processes

  and policies.

Audit, Compliance, and Reporting

• Guarantee adherence to

  local, regional, and international labor laws

  and corporate governance requirements.
• Prepare and deliver

  internal HR reports

  as needed by leadership.
• Maintain timely and accurate

  compliance filings

  across all OSTTRA locations.
• Conduct periodic

  internal audits

  to ensure conformity with policies and regulations.
• Stay informed on

  regulatory changes

  and recommend adjustments to HR practices as required.
• Act as the

  HR representative

  for both internal and external audits globally.

Employee Lifecycle Management

• Oversee all aspects of the

  employee lifecycle

  , from onboarding to offboarding, ensuring a smooth and consistent experience.
• Maintain comprehensive

  employee data and records

  .
• Provide operational support to

  HR Business Partners

  on employee relations and administrative matters.
• Serve as a point of contact for HR-related inquiries, ensuring timely and accurate resolutions.

Contractor Management

• Manage the

  complete contractor lifecycle

  , including onboarding, offboarding, compliance checks, system updates, contract documentation, and coordination with IT and vendor teams.

Global Mobility

• Oversee the

  operational management

  of international relocations and assignments, ensuring compliance with immigration and tax regulations.
• Partner with

  third-party vendors

  to facilitate global immigration processes.
• Manage the

  global mobility budget

  and maintain detailed records of international assignments, including employee data, costs, and timelines.

Team Leadership and Development

• Lead and mentor a

  small team

  of HR Operations professionals, promoting a collaborative and results-driven culture.
• Provide coaching and support to enhance team capability and professional growth.
• Encourage innovation, ownership, and high performance within the HR Operations function.

Qualifications and Experience

• Education:

  Bachelor’s or Master’s degree in Human Resources, Business Administration, or a related discipline.

• Experience:

  Minimum of

  10 years

  of progressive HR operations experience in a

  global organization

  , including at least

  2–3 years

  in a leadership or senior capacity.
• Comprehensive knowledge of

  HR best practices

  ,

  employment laws

  , and

  compliance frameworks

  .
• Strong

  analytical and problem-solving abilities

  with exceptional attention to detail.
• Proficiency in

  HRIS platforms

  and other HR technology tools.
• Excellent

  communication and interpersonal skills

  , capable of influencing and collaborating across all levels.
• Proven ability to

  manage multiple priorities

  in a dynamic, fast-paced environment.
• Strong

  organizational and project management

  capabilities.
• Proficiency in

  Google Workspace

  and

  Microsoft Office Suite

  .