HR Coordinator - Analyst

Skills :

Shift :

Hybrid Model :

About Role

Omnicom Global Solutions India is seeking HR Coordinator to provide administrative and operational support to a pod of HR Business Partners (HRBPs) who oversee multiple agencies within our network. This role is critical in ensuring seamless HR processes, accurate documentation, and timely coordination of employee lifecycle activities.

The HR Coordinator will handle day-to-day HR administration, reporting, and systems support while ensuring compliance with organizational standards and deadlines.

About Omnicom Global Solutions

Omnicom Global Solutions (OGS) has been established as a transformation hub, a GCC within the Omnicom ecosystem designed to deliver scalable, customized, and contextualized solutions that meet the evolving needs of our Practice Areas within Omnicom. 

Guided by the principles of Knowledge, Innovation, and Transformation, the core strength of OGS lies in its ability to leverage the collective expertise and resources within Omnicom, enhancing its capacity to innovate, collaborate, and lead in the industry. 

At OGS, our focus is on creating value for the Practice Areas within Omnicom. By working as partners and embedding within their ecosystem, we ensure our solutions are not only effective, but also truly aligned with their vision. 

4300+ talented professionals in India

Let us build this, together!

Why

At Omnicom Health, you’re not just starting a job—you’re becoming part of something bigger. As one of the largest and most specialized global healthcare networks, we’re dedicated to building the ideas and solutions of tomorrow. Your career here is about growth, impact, and the chance to shape the future of healthcare. Every day, the work you do will contribute to a greater cause, making a real difference in people’s lives.

HR Administration & Documentation

• Maintain employee files and HR documentation in PeopleDoc.
• Process badge requests and coordinate office access details.
• Support exit processing, including uploading exit notes to Culture Amp.
• Draft and issue promotion letters.
• Create and maintain Employee Relations (ER) folders and pod-specific private site records.

Reporting & Tracking

• Generate and distribute anniversary and birthday reports.
• Prepare ad hoc reports and provide Reach system data as requested.
• Maintain pod-specific tracking files (new hires, exits, ER logs, leave grids, headcount, etc.).
• Support quarterly OOTO audits, identifying misbilled/negative time entries, and liaising with Finance to process corrections.
• Provide monthly headcount reporting and other agency-specific reports as required.

Onboarding & Employee Experience

• Coordinate and support personalized onboarding activities for assigned pods.
• Schedule and facilitate agency-specific employee touchpoints (new hire meet & greets, stay interviews, exit meetings).
• Draft and distribute new hire announcements (HS-specific, via Canva).
• Monitor and follow up on incomplete tasks in Culture Amp (e.g., new hire conversations, goals, performance reviews).

Meeting & Event Support

• Take detailed notes during HRBP meetings (biweekly and monthly).
• Send agency-specific weekly/ monthly communications (e.g., Weekly Wrap emails, updated leave grids).

Systems & Query Support

• Provide first-level troubleshooting for HR systems (ADP, Reach) and escalate as needed.
• Respond to employee benefits queries before routing to the Benefits team or bSwift.
• Act as payroll liaison for the pod.
• Pull and organize Culture Amp reviews and ratings as required.

Agency-Specific Support

• Support leadership teams with weekly and monthly reporting tailored to each agency (WT, HS, etc.).
• Coordinate stay interviews, exits, and new hire touchpoints for specific pods.

• Bachelor’s degree in Human Resources, Business Administration, or related field.
• 3+ years of HR coordination/administration experience (preferably in a shared services or offshore environment).
• Strong organizational skills with excellent attention to detail and accuracy.
• Proficiency in HRIS platforms (ADP, Reach, Culture Amp, PeopleDoc, or similar).
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Client-ready communication skills, both written and verbal.
• Proficiency with MS Office Suite (Excel, Word, PowerPoint) and tools such as Canva (preferred).
• High level of integrity and ability to handle sensitive/confidential information

What We Offer

• Opportunity to support a global HR team across multiple agencies.
• Exposure to HR systems, reporting, and a wide range of employee lifecycle processes.
• Collaborative and inclusive work culture with professional growth opportunities.