HR and Admin Intern Position

Job Title: HR & Admin Intern

Location: Gurugram, Haryana, India (On-site)

Employment Type: Internship (Immediate Joiner 2-3 days)

About Aaizel Tech

Aaizel International Technologies Pvt Ltd. is a leading innovator in advanced technologies, offering solutions across cybersecurity, AI, geospatial technologies,weather analytics and more. We are a dynamic and growing start-up working on cutting-edge projects, serving clients across industries. As a growing startup, we are looking for passionate and versatile professionals who thrive in dynamic environments and are eager to work on cutting-edge projects.

Role Overview

We are seeking a highly experienced, proactive, and well-organized HR & Admin Intern to lead and strengthen our HR and administrative functions. This role is ideal for someone with strong expertise in tech and non-tech recruitment, HR operations, employee engagement, performance management, and company-wide documentation. You will work closely with the leadership team and contribute strategically to organizational growth while ensuring smooth HR and administrative functioning.

Key Responsibilities

1. Recruitment & Onboarding (Tech & Non-Tech)

• Job Posting & Sourcing: Draft job descriptions and post openings across job portals, social media, and professional networks.

• Screening & Coordination: Screen and shortlist resumes for technical and non-technical roles. Coordinate interview schedules with candidates and hiring managers.

• Candidate Communication: Manage all candidate interactions, reference checks, and status updates.

• Onboarding: Conduct end-to-end onboarding- induction, documentation collection, introduction sessions, and orientation.

2. Employee Records & HR Documentation

• Record Maintenance: Maintain accurate employee records (digital and physical).

• Compliance: Ensure all HR documents and records comply with company standards and statutory requirements.

• Record Keeping : Prepare HR letters, policies, SOPs, and structured documentation for all HR processes.

• Reporting: Prepare HR reports such as hiring status, attendance summaries, performance data, and attrition reports.

3. Employee Engagement & Training

• Engagement Activities: Plan and execute team-building activities, celebrations, and wellness programs.

• Training Coordination: Schedule internal and external training programs, track attendance, and maintain training logs.

• Culture Building: Contribute ideas to promote a positive, collaborative, and motivated work environment.

4. Performance Management

• Appraisal Coordination: Manage performance appraisal cycles, ensuring timely completion.

• Data Analysis: Track performance scores, highlight trends, and identify improvement areas.

• Initiative Support: Assist in implementing performance improvement plans and follow-up measures.

5. HR Policy & Compliance

• Policy Research: Stay updated with HR trends, labor laws, and industry best practices.

• Documentation: Draft, update, and maintain employee handbooks, policies, and HR manuals.

• Compliance: Ensure adherence to employment laws- including labor laws, anti- discrimination, and health & safety norms.

• Ensure the company complies with the POSH Act.

6. General Administrative Support

• Calendar Management: Manage HR calendars, schedule meetings, and coordinate interviews.

• Employee Support: Address employee queries related to HR policies, benefits, leaves, and processes.

• Administrative Tasks: Handle day-to-day office administration and ad-hoc responsibilities as required.

7. Confidentiality & Data Privacy

• Maintain strict confidentiality when handling employee records and sensitive company information.

• Follow company data protection guidelines and ensure secure information management.

8. Payroll & Employee Compliance

• Manage monthly payroll processing, attendance validation, salary statements, and maintain accurate records of increments and deductions.

• Ensure timely salary disbursement and compliance with PF, ESI, TDS, gratuity, statutory filings, and maintain audit-ready documentation in coordination with the finance/compliance teams.

• Strong proficiency in end-to-end payroll preparation using Excel, along with strong knowledge of payroll software/applications and related statutory compliance requirements.

9. Vendor Coordination

• Manage and coordinate with external vendors such as staffing agencies, facility management, IT support, and service providers.

Required Qualifications:

• B.Tech / BCA / B.Sc (CS) with MBA in Human Resources
• Strong interest and expertise in Hiring (tech & non-tech).
• Excellent written and verbal communication skills.
• High proficiency in documentation - HR letters, policies, SOPs, reports.
• Strong organizational and multitasking ability.
• High attention to detail and confidentiality.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Preferred Qualifications
• Prior experience in HR or administrative roles.
• Familiarity with HRIS systems and ATS tools.
• Basic understanding of HR laws and regulatory compliance.
• Strong interpersonal and coordination skills.
• Proactive, self-driven, and capable of taking initiative.

Application Process

Interested candidates may submit their resume, portfolio, and cover letter describing their relevant experience and how they can contribute to Aaizel Tech.

Please send your application to anju@aaizeltech.com/ akansha@aaizeltech.com