HR & Admin Executive

Qualification- MBA/ PGDM or any Master Degree

Experience- 4-6 years

Position-1 nos

Gender- Female

Core Responsibilities

• Recruitment & Staffing
• Manage end-to-end recruitment for factory and administrative roles
• Coordinate with department heads to understand manpower requirements
• Conduct interviews, background checks, and onboarding processes
• Employee Relations
• Address grievances and resolve conflicts among employees
• Foster a positive work environment and promote employee engagement
• Act as a liaison between management and staff
• Compliance & Legal
• Ensure adherence to labor laws, factory regulations, and company policies
• Maintain statutory records (PF, ESI, gratuity, etc.)
• Handle audits and inspections from labor department.
• Payroll & Benefits Administration
• Process monthly payroll and maintain attendance records

Core Administrative Activities

• Office Management
• Overseeing day-to-day office operations
• Managing office supplies and equipment maintenance
• Ensuring compliance with company policies and safety regulations
• Communication & Coordination
• Acting as a liaison between departments (e.g., production, HR, finance)
• Handling internal and external communications (emails, calls, letters)
• Scheduling meetings, appointments, and travel arrangements
• Documentation & Record-Keeping
• Maintaining employee records, production logs, and compliance documents
• Preparing reports, presentations, and spreadsheets
• Managing digital and physical filing systems

HR & Compliance Functions

• Employee Support
• Assisting with recruitment, onboarding, and training
• Managing attendance, leave records, and payroll coordination
• Policy Implementation
• Enforcing company policies and procedures
• Supporting audits and regulatory compliance efforts

Skills & Tools Required

Skill Area

Examples

Organizational Skills

Multitasking, scheduling, prioritization

Communication

Written and verbal, internal and external

Technical Proficiency

Microsoft Office, ERP systems, HRIS tools

Problem-Solving

Handling disruptions, resolving admin issues

Industry Knowledge

Understanding manufacturing workflows

• Manage employee benefits like health insurance, leave, and bonuses
• Handle salary revisions and full-and-final settlements
• Training & Development
• Organize induction and safety training for new hires
• Coordinate skill development programs and workshops
• Track training effectiveness and maintain training records
• Performance Management
• Assist in setting KPIs and conducting performance appraisals
• Maintain appraisal records and support career development plans
• HR Operations & Documentation
• Maintain employee records in HRIS and physical files
• Draft HR policies, circulars, and internal communications
• Monitor HR metrics like absenteeism, turnover, and productivity
• Health, Safety & Welfare
• Core Administrative Activities
• Office Management
• Maintaining employee records, production logs, and compliance documents
• Inventory & Procurement
• Tracking raw materials, finished goods, and consumables
• Coordinating with suppliers and managing purchase orders
• Budgeting & Expense Management
• Assisting in budget planning and monitoring expenditures
• Processing invoices and supporting the finance team
• Production Support
• Communicating with shift supervisors to ensure production timelines
• Monitoring raw material consumption and inventory levels

HR & Compliance Functions

• Employee Support
• Assisting with recruitment, onboarding, and training
• Managing attendance, leave records, and payroll coordination
• Policy Implementation
• Enforcing company policies and procedures
• Supporting audits and regulatory compliance efforts

Skills & Tools Required

Skill Area

Examples

Organizational Skills

Multitasking, scheduling, prioritization

Communication

Written and verbal, internal and external

Technical Proficiency

Microsoft Office, ERP systems, HRIS tools

Problem-Solving

Handling disruptions, resolving admin issues

Industry Knowledge

Understanding manufacturing workflows

• Preparing reports, presentations, and spreadsheets
• Managing digital and physical filing systems
• Overseeing day-to-day office operations
• Managing office supplies and equipment maintenance
• Ensuring compliance with company policies and safety regulations
• Communication & Coordination
• Acting as a liaison between departments (e.g., production, HR, finance)
• Handling internal and external communications (emails, calls, letters)
• Scheduling meetings, appointments, and travel arrangements
• Documentation & Record-Keeping

Job Type: Full-time

Pay: ₹22,000.00 - ₹25,000.00 per month

Benefits:

• Leave encashment

Language:

• English (Preferred)

Work Location: In person