HR & Admin Executive

Role & responsibilities

1) Responsible for managing effective Admin Operations

2) Ensure effective management and supervision of Contract resource at site.

3) Ensure Group mandatory Trainings for admin related contractor ( e.g ABC Trainings, POSH, etc)

4) Ensure Admin Expenses are in line with HR & admin Budget.

5) Support Site HR in Period Audits and ensure contractor compliances audit at regular frequencies.

6) Process invoices, purchase orders, and other financial documents, Ensure compliance with financial policies and procedures

7) Security Management-Coordinate with security personnel to ensure the safety and security of the premises, Implement and monitor security protocols and procedures

8) Garden Management-Oversee the maintenance and upkeep of garden areas, including landscaping and plant care, Coordinate with gardening staff or external contractors for routine maintenance and special projects

9) Hotel Booking Management-Manage hotel bookings for staff and guests, including reservations, confirmations, and cancellations, Negotiate rates and ensure compliance with company policies and budget constraints

10) Air and Railway Ticket Booking-Arrange air and railway travel for staff and guests, including booking tickets, Maintain records of travel bookings and expense

11) Transport Management - Coordinate transportation services for staff and visitors, car rentals, and other logistics

12) Canteen Management- Oversee the operation of the company canteen, including food service, inventory management, and hygiene standards.

13) Manage the office pantry, including stocking supplies, organizing refreshments, and maintaining cleanliness.

14) Guest House Management - Oversee the management of the company guest house, including booking accommodations, maintaining facilities, and ensuring a comfortable stay for guests

15) Housekeeping of Plant Premises - Supervise and coordinate housekeeping activities across plant premises, ensuring cleanliness and maintenance of all areas, Develop and implement housekeeping schedules and procedures

16) Courier Management - Manage courier services, including arranging pickups and deliveries, tracking shipments, and ensuring timely processing

17)Recruitment-Coordinate end-to-end recruitment activities including scheduling interviews, communicating with candidates, and maintaining recruitment records.

18)Time & Attendance - Manage and monitor employee attendance records to ensure accurate timekeeping and compliance with company policies